Documentation Specialist – Electrical Construction

Smart Electric Company, Inc. • Connelly Springs, NC

20h • $42,000

About The Position

Smart Electric Company, Inc., a reputable electrical contractor in Connelly Springs, NC, is seeking a Documentation Specialist to manage and coordinate the preparation, submission, and tracking of electrical submittals for construction projects. This role requires excellent organizational skills, great attention to detail, and the ability to work closely with suppliers, contractors, and internal project teams. While prior electrical knowledge is helpful, it is not required - we are willing to train the right candidate.

Requirements

• Basic proficiency with Microsoft Word, Excel, and Adobe PDF software.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Nice To Haves

• Familiarity with project management software is a plus.
• Basic knowledge of electrical equipment and materials is beneficial but not required.

Responsibilities

• Review and Interpret Project Documents
• Examine project drawings, specifications, and contracts to determine material requirements and compliance standards.
• Material Takeoffs & Procurement Support
• Create detailed material/takeoff lists; obtain quotes from suppliers for project-related equipment and materials.
• Submittal Preparation
• Request and collect equipment submittals from suppliers; compile miscellaneous submittal packages for conduit, wire, fittings, and related items.
• Request for Information (RFI) Coordination
• Draft, submit, and track RFIs to clarify project details with architects, engineers, and clients.
• O&M Manual Compilation
• Gather and assemble operation and maintenance manuals in compliance with project requirements.
• Project Setup & Documentation
• Establish new projects in project management software; maintain organized and accurate documentation throughout the project lifecycle.
• Coordination with Procurement
• Assist the procurement team in issuing purchase orders for major equipment; track deliveries and lead times.
• Scheduling & Start-Up Support
• Coordinate with suppliers and contractors to arrange equipment testing, commissioning, and start-up activities.

Benefits

• Health insurance
• Paid vacation and holidays
• 401(k) with company matching up to 3%
• Tuition reimbursement (doesn't even have to be job related!)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed