Construction Contract Administration Assistant

Moseley•Fairfax, VA

2d•Hybrid

About The Position

Our Construction Administration (CA) team is busy! Moseley is hiring for a Construction Contract Administration Assistant in our Fairfax, VA office. This role requires a well-organized, “can-do” multi-tasker with strong administrative and computer skills. Will extensively use Procore and Microsoft Office while supporting our CA team and projects. You’ll be regularly involved in construction phase services including project documentation, project file setup, proposal preparation, project & cost data entry, change orders, RFIs and submittals. Candidates for consideration must complete the application process through our website. To apply, please submit your cover letter & targeted résumé online: https://www.moseleydesigns.com/careers#current-openings. Benefits: Moseley provides competitive salaries and a comprehensive benefits package for all full-time employees, including: Employer-paid Health Insurance with HRA (Health Reimbursement Arrangement); Basic life Insurance; Parental Leave; Holidays & Annual/Sick/Personal day Leave; Short-term and Long-term Disability Insurance 401(k) with employer match Dental, Vision and Pet Insurance Health FSA and Dependent Care FSA Telemedicine Services, EAP & Wellness Programs Payments for Qualifying Professional Licenses & Dues Hybrid Work Model (following introductory period)

Requirements

High School Diploma required
2+ years’ administrative experience, previous Architecture or Construction office experience preferred
Capable of working in a collaborative team environment to meet specific deadlines
Strong ability to communicate clearly, both verbally and in writing
Highly organized with strong attention to detail
Microsoft Office Suite required

Nice To Haves

Procore experience preferred
Ability to navigate/utilize Construction Management Software programs such as SharePoint, PlanGrid, and Converge preferred

Responsibilities

Keep project documentation moving for Construction Contract Administrators who are out of the office for an extended period of time due to project requirements
Handle department administrative needs, including but not limited to distribution of mail, faxes, maintaining file storage at project completion, transcript meeting minutes and architectural and engineering site visit reports
Create construction phase files for projects, including setting up new projects with a basic set of files and all additional files needed thereafter
Assist Client Services by supplying the information required for preparation of proposals as requested
Enter submittal registers and contract data into construction management database at the start of the construction phase
Process applications for payment after approval by Construction Contract Administrator
Enter CSI cost data into database
Maintain and organize submittal “samples” for each project with appropriate identification labeling
Create Change Orders when requested, including assembling PCO backup information from files, copying and organizing them into the Change Order package
Log RFIs, PCOs, and Submittals into construction management database and manage the transmittal to appropriate parties for review and response
Additional responsibilities as assigned

Benefits

Moseley provides competitive salaries and a comprehensive benefits package for all full-time employees, including: Employer-paid Health Insurance with HRA (Health Reimbursement Arrangement)
Basic life Insurance
Parental Leave
Holidays & Annual/Sick/Personal day Leave
Short-term and Long-term Disability Insurance
401(k) with employer match
Dental, Vision and Pet Insurance
Health FSA and Dependent Care FSA
Telemedicine Services, EAP & Wellness Programs
Payments for Qualifying Professional Licenses & Dues
Hybrid Work Model (following introductory period)