Construction Closeout Specialist

ADB Companies•Pacific, MO

3d•Onsite

About The Position

ADB is seeking a Project Coordinator to perform critical administrative functions within the Project Controls group. The Project Controls team provides administrative support on various functions of the Project Management lifecycle including billing, permitting, close out and production tracking. This position will provide general administrative support ensuring quality, efficiency and standardization. The ideal candidate will have previous administrative knowledge and experience, possess a high level of attention to detail with a strong work ethic and ALL IN attitude to achieve results.

Requirements

A strong belief in ZERO- Being Safe 100% of the time is the expectation
Alignment with company mission, vision, and values
Strong work ethic with an ALL IN attitude
Strong team player with the ability to adapt to diverse team members
Ability to perform in a fast-paced work environment
A high level of time management, accountability, and prioritization skills
Self-motivated, goal- oriented, and driven to accomplish department goals
Ability to be organized, problem solve, and be solution oriented
Strong ability to influence desired outcomes by master relationship building
Strong communication and collaboration skills
Proficient with Microsoft Office (Word, Excel, PowerPoint)
1+ year of general administrative experience within a construction environment preferred
High School diploma or equivalent required

Responsibilities

Provides administrative support within the Project Controls team, including but not limited to, reporting, billing, project closeout, purchase orders, permitting, etc.
Performs project intake and closeout administrative tasks including but not limited to; job creation, PO booking, job folder/site ready documents, etc.
Coordinates site readiness requirements including; permitting, street sheets, safety/traffic control, locates, etc.
Generates work orders and/or dispatching forms for internal crews and partners in partnership with the construction Project Manager
Creates and manages detailed production trackers for both internal and external crews; flags risks found proactively
Create and compile project documents and files per customer requirements
Introduction to project billing when requested; may perform invoicing and customer billing functions
Collect, analyze, and report on various items within multiple customer systems
Ability to review and understand construction drawings and specifications
Knowledge of regulations driven by local and state municipalities (public safety, traffic control, right of ways, etc.)
Highly interdependent with operations teams and leaders; provides regular reporting on various items
Fully understands and adheres to department standards and processes
Performs other position duties when requested