Construction Billing Assistant

Dollar Tree•Chesapeake, VA

3d•Onsite

About The Position

Construction Billing Assistant Your attention to detail, strong organizational skills, and ability to collaborate across teams make you a great fit for our Construction Billing Assistant position. Join our dynamic team today and find a rewarding career with a company that values you and all you bring to the table. About Your Role: As a Construction Billing Assistant at Dollar Tree’s corporate office, you’ll support the Construction department by managing billing, contracts, purchase orders, and payment processes while ensuring accuracy, compliance, and timely resolution of invoice-related issues. You’ll serve as a primary liaison between Accounts Payable, Project Managers, Directors, vendors, and contractors to ensure smooth financial and operational execution of construction projects.

Requirements

Strong attention to detail with the ability to manage multiple tasks and deadlines
Demonstrated ability to audit invoices, contracts, and financial documentation
Excellent verbal and written communication skills with strong follow-up abilities
Proficiency with financial and procurement systems such as Ariba, Accruent, or similar platforms
Strong organizational, analytical, and problem-solving skills

Nice To Haves

Prior knowledge or experience in the construction industry
Experience supporting construction, real estate, or facilities teams
Familiarity with purchasing, billing, accounts payable, or contract administration functions

Responsibilities

Contract, Billing & Purchase Order Support: • Process general contractor contracts, verifying pricing accuracy and insurance requirements
Create purchase orders from contracts and approved quotes
Process purchase order changes related to approved project change orders
Close purchase orders once invoices are received and paid in full
Research and resolve open and aging purchase orders
Invoice Auditing & Payment Processing: • Audit project payment requests and contractor final billing packages for accuracy and completeness
Follow up with general contractors and internal stakeholders to resolve billing and payment issues
Obtain payment approvals from project managers and directors and log payments in Accruent
Research and resolve vendor, miscellaneous, and construction-related invoice discrepancies
Maintain submitted invoices in Ariba, including routing to departments and manual receiving Reporting, Documentation & Systems Administration:
Assist with construction allowance requirements and period-close reporting
Support periodic and quarterly financial reporting
Submit construction uploads related to freight for customer-owned inventory
Perform departmental scanning, indexing, and maintenance of project closeout documentation
Research Accounts Payable and General Ledger transactions for internal, contractor, or vendor inquiries Cross-Functional Coordination & Administrative Support:
Serve as the direct point of contact for Accounts Payable, project managers, directors, vendors, and contractors regarding invoice questions
Train general contractors on billing procedures and submission requirements to ensure compliance
Complete miscellaneous departmental tasks, special assignments, and projects as needed