Construction Administrator

Crete United • Smithfield, RI

2d • $50,000 - $70,000

About The Position

Support the Project Manager and Service Manager in all aspects from initiation to completion of the project. Make sure all project billing stays up to date. Work in conjunction with other team members to ensure resources, schedules and deliverables are all accurate and on time. Ability to maintain accurate documentation, including contracts, purchase orders, change orders and project reports. Communicate and maintain strong relationships with Clients, Subcontractors and suppliers to ensure project completion. Review job reports, field staff reports, submittals, and other project related documentation. Assist with the review of subcontractor invoices and field staff reports. Help with dispatching

Requirements

• Knowledge of mechanical systems, including HVAC, plumbing, is preferred but we are willing to train the right person!
• Strong billing skills, degree preferred but not required
• STRONG computer skills and attention to detail
• Strong multitasking and organization skills
• Excellent communication and interpersonal skills with the ability to work well with others under pressure / deadline.

Nice To Haves

• Knowledge of mechanical systems, including HVAC, plumbing

Responsibilities

• Support the Project Manager and Service Manager in all aspects from initiation to completion of the project.
• Make sure all project billing stays up to date
• Work in conjunction with other team members to ensure resources, schedules and deliverables are all accurate and on time.
• Ability to maintain accurate documentation, including contracts, purchase orders, change orders and project reports.
• Communicate and maintain strong relationships with Clients, Subcontractors and suppliers to ensure project completion.
• Review job reports, field staff reports, submittals, and other project related documentation
• Assist with the review of subcontractor invoices and field staff reports.
• Help with dispatching
• Complete various online documents such as pre-qualification forms and client/vendor compliance requirements.
• Prepare reports, spreadsheets, and correspondence as directed.
• Maintain accurate filing systems (digital and paper) to support easy access to project and office records.
• Assist with employees’ time entry to ensure accurate hourly payroll and job allocation when needed.
• Possibly grow into supporting payables and receivables, including invoice coding, tracking, and follow-ups with vendors/customers.
• Provide day-to-day support to management and field staff with administrative needs.
• Act as a communication bridge between office and field teams to ensure smooth coordination.
• Assist in organizing company events, training sessions, or recognition activities.
• Assist with RFI's, submittal processes, Procore usage, etc.

Benefits

• Year-round work stability
• PTO (paid time off)/ 8 paid holidays
• Company paid health insurance, including dental, vision, for employees and family
• Life insurance
• Profit sharing
• $50-70K/yr DOE

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed