Construction Administrative Coordinator

LiveOak Fiber•Niceville, FL

About The Position

The Construction Administrative Coordinator provides essential support to the construction department by managing administrative processes, tracking materials, and ensuring smooth communication between internal teams and external stakeholders. This role requires strong organizational skills, attention to detail, and the ability to manage multiple systems and priorities in a fast-paced environment.

Requirements

High school diploma or equivalent required.
Previous administrative experience in construction, utilities, or a related field.
Proficiency in Microsoft Office Suite (Outlook, Excel, Word).
Demonstrated ability to manage multiple tasks in a fast-paced environment.
Strong attention to detail and follow-through.
Must be able to provide proof of eligibility to work in the U.S.
Knowledge of construction administrative processes, material tracking, and project coordination.
Ability to navigate and maintain data across multiple systems with a high level of accuracy.
Strong organizational skills with the ability to prioritize competing deadlines.
Ability to communicate clearly and professionally with internal teams, vendors, HOAs, and external partners.
Ability to identify issues, escalate appropriately, and support timely resolution.

Nice To Haves

Experience working in a construction, telecommunications, or utility environment.
Experience using NetSuite and HubSpot or similar ERP/CRM systems.
Familiarity with permitting processes, municipal requirements, and utility coordination.
Experience supporting cross-functional teams and leadership reporting.

Responsibilities

Assist with tracking material quotes, purchase orders, and delivery schedules.
Monitor material needs and coordinate with vendors to ensure timely availability for construction projects.
Manage and maintain accurate material and project records within NetSuite.
Update and track project information and communications in HubSpot.
Follow up on permitting processes and ensure compliance with local and municipal regulations.
Coordinate 8-1-1 System requests to support utility locates and construction readiness.
Organize, maintain, and archive as-built documentation for completed projects.
Track department goals, metrics, and performance data to support leadership reporting and decision-making.
Serve as a liaison between Construction, HOA representatives, and SMB Sales teams to support project coordination and updates.
Assist with managing incidents and complaints, ensuring proper documentation, follow-up, and timely resolution.