Construction Admin Assistant
About The Position
Creature is a vertically integrated Design–Manufacture–Construct (DMC) company built to eliminate the friction, waste, and handoffs of traditional construction. We operate as one enterprise—aligning design, construction, self-perform trades, and finance around disciplined execution. At Creature, administrative excellence is not overhead; it is a force multiplier that enables projects to move faster, cleaner, and with greater reliability. Purpose of the Role Provide disciplined administrative leadership that keeps projects moving, information flowing, and teams focused on execution. The Construction Administrative Assistant exists to create order, accuracy, and reliability across project documentation, systems, and communication—supporting Project Managers and Operations Leadership in delivering predictable results.
Requirements
- 2+ years of administrative experience in a construction-based company.
- Strong organizational skills with high attention to detail.
- Ability to support multiple projects and shifting priorities.
- Clear written and verbal communication skills.
- Proficiency in Microsoft Office; experience with Procore preferred.
Nice To Haves
- Experience supporting Project Managers or Operations Leadership.
- Familiarity with construction documentation (RFIs, submittals, permits).
- Exposure to construction accounting or job cost systems.
- Interest in long-term career growth within construction operations.
Responsibilities
- Project Administration & Field Support: Serve as a trusted administrative partner to Project Managers. Support daily project needs, maintain accurate project records, assist with project startup and closeout, and ensure documentation is complete, organized, and accessible.
- Documentation & Process Discipline: Own document control across Procore, Box, and Creature systems. Support submittals, RFIs, meeting minutes, permits, inspections, and closeout documentation while enforcing Creature standards for routing, logging, and storage.
- Compliance & Risk Management Support: Manage lien rights through LevelSet, Certificates of Insurance through MyCOI, and assist with state, local, trade, and specialty licensing requirements. Ensure compliance documentation is accurate and up to date.
- Financial & Payroll Support: Assist with pay applications, invoice routing, job cost documentation, and time entry review to support clean payroll and financial processing. Escalate discrepancies proactively to Project Managers.
- Continuous Improvement & Scalability: Identify breakdowns or inefficiencies in administrative workflows. Help standardize repeatable processes that allow Creature to scale projects without chaos.
Benefits
- Stable, salaried role in a growing integrated builder.
- Clear expectations and structured systems.
- Opportunity to develop a long-term career in construction operations.
- Culture that values ownership, accuracy, and professionalism.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
