Constituent Services Specialist

TX-HHSC-DSHS-DFPS•Austin, TX

10d•Onsite

About The Position

DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of A Healthy Texas. If you are looking to make an impact and tackle new challenges, we encourage you to consider a career with us. Employee Benefits: DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page. Review our Top 10 Tips for Success when Applying to State of Texas Jobs. Vital Statistics Constituent Services PS IV works under the direction of the Constituent Services Manager, with limited supervision, in a team environment to improve communications and customer service for the DSHS Vital Statistics Section (VSS). Work performed requires extensive specialized knowledge of vital statistics statutes, rules, security policies, program software and public health initiatives related to the collection of demographic and statistical data on vital records. Utilizing a moderate latitude of initiative and independent judgement, performs highly advanced senior-level monitoring and oversight of communications and customer service related to timely vital records registration and issuance in Texas. Serves as a key contact person between VSS and stakeholders, customers, and legislative offices, providing advanced consultative and technical assistance and information, on vital statistics initiatives and operations. Reviews, edits, and prepares webpages, presentations, newsletters, brochures, handbooks, and other documents promoting Vital Statistics. TxEVER (Texas Electronic Vital Events Registrar).

Requirements

Knowledge of polices regulations and rules of the vital statistics program.
Knowledge of public health perspective in relation to vital records registration.
Knowledge of and ability to work with confidential records.
Skill in monitoring providers for compliance.
Skill in public speaking and making presentation to large and diverse groups.
Skill in analyzing and evaluating highly complex program and policy issues.
Skill in implementing continuous improvement methodologies on assigned projects.
Skill in project management.
Skill in the use of performance measures, surveys and statistical data analysis.
Skill in communicating effectively both orally and in writing.
Skill in the use of computer and related equipment including program vital registration software and Microsoft Office to include email, word processing, spreadsheet, database, or presentation software programs.
Skill in website programing and design.
Skill in establishing and maintaining effective working relationships, including the ability to work with people under pressure, negotiate among multiple parties, and resolve conflicts.
Ability to identify problems, evaluate alternatives, and implement effective solutions.
Ability to interpret statutes and guidelines to stakeholders and the public.
Ability to analyze legislation (i.e. riders, bills, TAC), conducts fiscal impacts and develops recommendations for improving policy and programmatic functions relating to the implementation of legislative initiatives.
Ability to develop work plans, coordinate administrative assignments, and adhere to strict deadlines.
Ability to lead work groups, projects, and meetings.
2 years’ experience handling confidential and complex time-sensitive problems.
2 years’ experience communicating verbally and in writing with diverse professionals, customers, government officials or the general public.
Experience in organizing workload, setting priorities and meeting deadlines.
Experience in preparing training and/or educational materials.
Experience in analysis of public policy regarding escalated queries.

Responsibilities

Performs highly advanced senior-level communications with stakeholders, customers, and legislative offices related to delivery of Vital Statistics services.
Performs monitoring, oversight, and clarification of communications related to timely vital records registration and issuance in Texas.
Serves as the key contact person for the state Vital Statistics Section, providing advanced consultative and technical assistance and information to stakeholders, customers, and legislative offices on vital statistics initiatives.
Receives and coordinates customer and legislative inquiries and complaints from Government Affairs, DSHS Customer Service, HHS Ombudsman, and others and works with appropriate staff to resolve customers’ issues and concerns.
Communicates legislative and/or policy changes to stakeholders.
Serves as an internal and external policy expert for stakeholders and the general public, providing material consultative services and statute interpretation.
Facilitates high-level written and verbal communications on program webpages, reference materials, handbooks, forms and brochures.
Oversee the production and content of website information, a VSS newsletter, articles for external agency publications, and official correspondence.
Coordinates state and federal agencies, stakeholder associations and public health programs to promote vital statistics.
Participates in planning regional and annual conferences and seminars, and assists with design and production of presentations, seminars, and special training/educational programs.
Manages the development and coordination of special projects and work plans to improve the delivery of services and operations affecting the Vital Statistics program with an emphasis on positive customer-focused outcomes.
Analyzes legislation (i.e. riders, bills, TAC), conducts fiscal impacts and develops recommendations for improving policy and programmatic functions relating to the implementation of legislative initiatives.
Conducts other duties as assigned by the Manager.

Benefits

DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS).

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