Conferences Assistant

University of Portland Portal•Portland, OR

5d•Onsite

About The Position

Conferences Assistants are integral to the daily management and operations of conferences at the University of Portland. As a Conferences Assistant, you will be responsible for desk-based guest services, as well as physically active conference operations. During desk shifts, you’ll serve as the primary point of contact for guests, providing concierge-style support, handling inquiries, and liaising with campus partners for service fulfillment. You’ll also manage key inventory and maintain conference information using systems such as Outlook, Airtable, and Teams. During operational shifts, you’ll spend significant time moving—walking buildings to conduct room inspections, transporting linens across campus, unlocking doors, and managing inventory. While these core responsibilities remain consistent throughout the summer, each day brings varying conditions: guest volumes, weather, service request types, and team configurations. Whether stationed at the desk or traversing campus, your availability and adaptability are essential. Training: May 20 – 22 Conference Shifts: May 26 – August 14, 2026 Weekly meetings: TBD

Requirements

Must be enrolled in classes for the 2026-27 academic year.
Must work at least 15 hours per week throughout all assigned camps/conferences.
Must be available for shifts between 8:30 AM – 8:30 PM, seven days a week, including Federal Holidays.
Must be able to complete tasks repetitively under varying conditions.
Advocate for collegiality, including demonstrating a positive attitude and team-oriented approach.
Adaptable, able to pivot quickly based on evolving priorities.
Organizational skills, attention to detail, and ability to manage multiple demands.