Conference Planner, Exhibit Operations

Gartner • Irving, TX

48d • $49,000 - $75,000 • Hybrid

About The Position

This Conference Planner will have responsibility over exhibit operations, service delivery and sponsorship fulfillment for Gartner’s Senior Leaders conference portfolio in the North America region. This role is responsible for the development, management and execution of various conference elements relating to exhibits and sponsorship. What You Will Do: Lead operational delivery of all exhibitor elements across multiple B2B conferences including project management, floor plan management, financial management (forecasting, budgeting and reconciliation), staff planning and production scheduling. Develop, maintain and improve exhibit floor plans to maximize revenue opportunities and engagement. Manage event budgets with direct responsibility for all costs associated with exhibitor fulfillment and delivery; produce accurate monthly forecasts and manage expenses effectively. Attend events as the onsite lead for exhibit delivery including managing the production schedule, agency partners and vendors and event staff. Develop and maintain exhibit inventory as it relates to the show floor, speaking sessions and other marketing opportunities. Analyze data to determine best course of action on various event elements. Manage and maintain an online portal that holds all logistical information and details for exhibitors ensuring best possible experience for clients. Anticipate and react to client requests with a service focus that delivers exceedingly high value to drive exhibitor retention. Liaise with key event partners and team members (internal and external) to ensure successful event execution; build and maintain good relationships by establishing trust and a working partnership.

Requirements

• Bachelor’s Degree preferred
• 1-3+ Years Event Management, Experiential Marketing, Event Marketing and/or Tradeshow Management
• Proven event operational skills including production schedules, budget management and event staffing
• Project management experience on detailed programs with multiple variables and dependencies
• Proven experience in managing agency and vendor partners
• Strong interpersonal and relationship building skills especially with senior level professionals, cross-functionally and with agency partners
• Creative, innovative and strategic thinker with a strong attention to detail
• Strong financial management skills
• Motivated team player with desire to learn and grow
• Strong oral & written communication skills
• Excellent written/oral communication and presentations skills
• Effective problem solving, time management and organization skills
• Demonstrated ability to adapt, implement and manage change and strive for continuous improvement
• Passionate approach/methodology to deliver exceptional results
• Ability to thrive in high pressure situations
• Willingness to travel, domestic and international

Responsibilities

• Lead operational delivery of all exhibitor elements across multiple B2B conferences including project management, floor plan management, financial management (forecasting, budgeting and reconciliation), staff planning and production scheduling.
• Develop, maintain and improve exhibit floor plans to maximize revenue opportunities and engagement.
• Manage event budgets with direct responsibility for all costs associated with exhibitor fulfillment and delivery; produce accurate monthly forecasts and manage expenses effectively.
• Attend events as the onsite lead for exhibit delivery including managing the production schedule, agency partners and vendors and event staff.
• Develop and maintain exhibit inventory as it relates to the show floor, speaking sessions and other marketing opportunities.
• Analyze data to determine best course of action on various event elements.
• Manage and maintain an online portal that holds all logistical information and details for exhibitors ensuring best possible experience for clients.
• Anticipate and react to client requests with a service focus that delivers exceedingly high value to drive exhibitor retention.
• Liaise with key event partners and team members (internal and external) to ensure successful event execution; build and maintain good relationships by establishing trust and a working partnership.

Benefits

• Gartner offers world-class benefits, highly competitive compensation and disproportionate rewards for top performers.
• In our hybrid work environment, we provide the flexibility and support for you to thrive — working virtually when it's productive to do so and getting together with colleagues in a vibrant community that is purposeful, engaging and inspiring.
• generous PTO
• a 401k match up to $7,200 per year
• the opportunity to purchase company stock at a discount

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level