Conference Planner (Portuguese Speaking)

Gartner • Stamford, CT

12d • Hybrid

About The Position

This person will be a member of the Global Branding team with responsibility for branding experiences for a portfolio of internal and external global events. They'll plan and execute creative and operational aspects with a focus on development and the creation of exceptional onsite attendee journeys through the production of all onsite event builds, signage and branding across in-person and virtual environments.

Requirements

• Bachelor's Degree preferred.
• Bilingual English & Portuguese
• 1-3 Years Event Management, Branding and/or Experiential & Event Marketing Experience
• Proven creative and operational management responsibility in a team setting
• Proven event operational and project management skills
• Ability to manage multiple tasks simultaneously and prioritize workload
• Management of multiple agency and vendor partners
• Experience in creation of event spaces/environments/floor plans
• Proven and exceptional project management skills, effective management of time and prioritization
• Creative, innovative, strategic
• Strong financial management skills
• Client focused, solution oriented and collaborative
• High sense of urgency, decisiveness, attention to detail and confidentiality
• Fully competent in Microsoft office and Google Suite, especially PowerPoint, Excel and similar in G-Suite
• Strong oral & written communication skills
• Willingness to travel approximately 30% of time frequenting Brazil

Responsibilities

• Lead the creative journey for Gartner’s external and internal (corporate) events with a focus on impactful attendee (delegate, sponsors, and associates) journeys across the global portfolio through the build, branding elements and digital platforms with a key focus on the LATAM Region.
• Management of operational process, and project management through planning process and execution at internal and external client events both in-person and virtual.
• Project manage the planning and implementation of signage, build, branding, furniture and finishing/accessory requirements for selected events in collaboration with the wider conferences team and vendor partners.
• Collaborate with and manage agency teams when needed.
• Assist with the creation and implementation of operational process and project management playbooks to maximize the impact of the role and team across all regions and portfolios.
• Management of the roll out of new creative or business guidelines to relevant parties in the LATAM region with a strong focus on globally consistent execution.
• Creative, innovative, and proactive approach to all aspects of the role – constantly seeking to exceed previous experiences and increase the effectiveness of all processes in both frequented and new venues.
• Collaboration with Gartner Business Units to strategically advise and support their event objectives throughout the planning process - culminating with the conference experience.
• Build excellent relationships with the vendor partners – leading them to a Gartner level of creativity, innovation and passion towards conferences.
• Effective financial management and predictability including budget creation, cost negotiation and accurate forecasting; highlight risks, recommendations for allocation of funds and management of a production planning calendar.
• Integration of digital platforms into the build, brand and journey experience of all conference attendees

Benefits

• Gartner offers world-class benefits, highly competitive compensation and disproportionate rewards for top performers.
• In our hybrid work environment, we provide the flexibility and support for you to thrive — working virtually when it's productive to do so and getting together with colleagues in a vibrant community that is purposeful, engaging and inspiring.
• Gartner believes in fair and equitable pay.
• A reasonable estimate of the base salary range for this role is 50,000 USD - 74,000 USD.
• In addition to base salary, employees will participate in either an annual bonus plan based on company and individual performance, or a role-based, uncapped sales incentive plan.
• We also offer market leading benefit programs including generous PTO, a 401k match up to $7,200 per year, the opportunity to purchase company stock at a discount, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level