Conference Facilitator (Part Time)

FedWriters, Inc.

3d•Remote

About The Position

FWI is building a team to plan, coordinate, and host ten regional pedestrian safety summits across all NHTSA regions nationwide. As a Conference Facilitator, you will design and guide each summit to ensure sessions stay on course, all participants are engaged, and the agreed-upon meeting goals are reached. FWI has been recognized as a Top Workplace by the Washington Post in 2024 and 2025, offering excellent growth opportunities in a collaborative environment. Position is contingent upon contract award

Requirements

Bachelor's degree and at least 4 years of relevant experience.
Education/Experience Substitution: PhD and 0 years experience; Master's and 2 years experience; Associate's and 6 years experience; High School and 8 years experience

Nice To Haves

Experience facilitating conferences, summits, or large-scale meetings focused on traffic safety, pedestrian safety, or public health
Demonstrated ability to engage diverse stakeholder groups including law enforcement, community organizations, tribal partners, disability rights advocates, and government officials
Background in road safety, vulnerable road user programs, or transportation safety countermeasures
Experience designing interactive meeting formats that encourage participation and produce actionable outcomes
Familiarity with NHTSA, State Highway Safety Offices (SHSOs), and the pedestrian safety stakeholder landscape
Previous experience supporting a similar Government agency or large-scale corporate environment

Responsibilities

Design the structure and flow for each summit, developing agendas that balance speaker presentations, interactive breakout sessions, emerging issues discussions, and regionally specific topics
Facilitate summit sessions with confidence, guiding conversations, encouraging participation from all attendees, and keeping discussions focused and productive
Engage a diverse range of stakeholders including law enforcement, public health officials, community organizations, tribal partners, disability rights advocates, faith-based groups, planners, engineers, and other pedestrian safety professionals
Navigate challenging dynamics during sessions, adapting your approach in real time to maintain a constructive and inclusive environment
Promote the sharing of innovative pedestrian safety strategies and countermeasures that attendees can apply in their communities
Coordinate with the Project Manager and Program Coordinator to align facilitation plans with overall summit logistics and objectives
Incorporate evaluation touchpoints throughout each summit to capture participant feedback and inform improvements for future events
Travel to summit locations across all ten NHTSA regions to facilitate each event in person