Conference & Events Assistant
About The Position
If you’re looking for a high-energy, inclusive atmosphere and a company that understands the importance of work/life balance, Commonwealth is your match! From generous bonus and 401(k) programs to tuition reimbursement and flexible work schedules, Commonwealth is focused on helping its employees thrive in an environment suited to their needs. On top of all that, the Community department offers a hybrid work schedule, so you will be able to work from home on Wednesdays and Fridays. We’re looking for a conference and events assistant to join our ranks. In this role, you will join our 14-person team to help plan and host our educational and invitational conferences. You will need a sharp eye for detail as well as the ability to take big changes in stride and juggle a wide range of duties in a fast-paced environment.
Requirements
- Ability to manage and oversee multiple projects while prioritizing team support
- Strong follow-up and time management skills
- Ability to remain calm and stay focused under pressure
- Enthusiastic, energetic, and professional demeanor
- Proficiency in Microsoft Word, Excel, and Outlook required
Nice To Haves
- Knowledge of Cvent and Salesforce is a plus
- Degree in hospitality or experience within the events industry preferred
Responsibilities
- Event Research and Planning: Researching venues, décor, gifts, restaurants, activities, and entertainers. Provide ongoing support to the conference and events team by assisting with daily tasks, troubleshooting issues, and ensuring effective communication
- Conference and Event Administration: Coordinating and supporting all administrative aspects of conferences and events, including generating and analyzing reports, maintaining accurate historical data and records, and ensuring information is organized, up-to-date, and accessible to support planning, evaluation, and continuous improvement
- Meeting Coordination: Organizing internal meetings, both pre- and post-conference, coordinating weekly huddles, and preparing meeting minutes
- Inventory and Production Support: Keeping the production room and storage area organized and stocked, maintaining product inventory
- Materials and Supplies Management: Handling shipping and receiving conference materials and supplies, serving as the team liaison with office services
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
