Conference & Event Service Coordinator

Florida State University • Tallahassee, FL

51d

About The Position

Responsible for the development and implementation of various academic conferences, instructional camps, institutes, and meetings as assigned. Manages programs and events by working closely with CAPD's support services, such as registration staff, fiscal staff, and facility set-up crews, to carry out assigned responsibilities for implementation of continuing education programs. Coordinates event logistics such as registration, attendee tracking, presentations and materials, catering vendors, parking, permits, equipment, event signage, seating arrangements, name tags, materials, and other special requests. Implements conferencing policies, and administrative and fiscal procedures associated with events, program registrations, and workshops hosted by the Center. Keeps track of program budgets. Serves as conferencing liaison when working with fiscal staff and registration staff. Responsible for OMNI financial transactions. Responsible for negotiating event contracts with internal and external clients of FSU. Works with projected budgets, negotiates contracts, establishes and manages contractual agreements with clients, and oversees the contract approval process. Requires extensive contact with new, potential clients of the Center and their recruitment to use the Center's programs, facilities, and services.

Requirements

• Bachelor's degree and two years of experience; or a high school diploma/equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)

Nice To Haves

• Two years of prior event planning experience to include the coordination, management, and organization of conferences, programs, workshops, and events.
• Must have knowledge of and experience in preparing and negotiating contracts.
• Experience with accounting and/or budgeting.
• Experience with client management.
• Ability to demonstrate effective customer service skills.

Responsibilities

• Responsible for the development and implementation of various academic conferences, instructional camps, institutes, and meetings as assigned.
• Manages programs and events by working closely with CAPD's support services, such as registration staff, fiscal staff, and facility set-up crews, to carry out assigned responsibilities for implementation of continuing education programs.
• Coordinates event logistics such as registration, attendee tracking, presentations and materials, catering vendors, parking, permits, equipment, event signage, seating arrangements, name tags, materials, and other special requests.
• Implements conferencing policies, and administrative and fiscal procedures associated with events, program registrations, and workshops hosted by the Center.
• Keeps track of program budgets.
• Serves as conferencing liaison when working with fiscal staff and registration staff.
• Responsible for OMNI financial transactions.
• Responsible for negotiating event contracts with internal and external clients of FSU.
• Works with projected budgets, negotiates contracts, establishes and manages contractual agreements with clients, and oversees the contract approval process.
• Requires extensive contact with new, potential clients of the Center and their recruitment to use the Center's programs, facilities, and services.

Benefits

• FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
• Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Number of Employees: 5,001-10,000 employees