CONFERENCE COORDINATOR

Compass Group•New York, NY

9d•$75,000 - $80,000

About The Position

The Conference Coordinator will interact closely with the Firm’s executives and administrative staff to ensure the seamless planning and coordination of meetings, conferences and other events held at the account. Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management. Distinct from recruitment agencies, we do not engage in temporary contracts. Our commitment is to foster long-term career development, allowing ambassadors to enjoy the comprehensive benefits of working directly with us. Rapport invests in all of its ambassadors, allowing them to attain their career aspirations. It starts with a warm welcome to our business, followed by an individual training and development program. You’ll be encouraged to become the very best you can be throughout your career here, and will be provided with the skills to step into your next big role. Becoming a Rapport ambassador means becoming part of a global community, collaborating with diverse talents, sharing ideas, and experiencing a workplace culture that extends beyond local boundaries. Your journey with us is more than just a job: it’s a meaningful career.

Nice To Haves

Four year college degree preferred
Proficient in Microsoft Office
Two years of planning experience in hospitality industry
Proactive mindset to anticipate and support changes in our business
Keep abreast of industry trends and share information with staff
Exceptional customer service abilities

Responsibilities

Conferring with clients before, during and after their events, maintaining a positive relationship and responding to inquiries and requests in a timely manner.
Ensure a seamless working relationship with all other service providers
Coordinating a wide range of services for meetings which have been booked, including Audio Visual requirements, food and beverage requests, conference room set-ups, signage, distribution of materials, etc.
Producing Event Resumes to document events and share detailed information with all involved departments.
Oversee all onsite staff and activities including: -Room Setups -Audio Visual Support -Meeting & Event Coordination
Participating in “post-conference/debrief” feedback sessions with the client and relevant members of the operations staff, so as to obtain first-hand comments on certain complex, critical and/or large-scale events.