Compliance Specialist

Arizona State University • Tempe, AZ

9d • $50,000 - $53,000

About The Position

Under the direction of the Manager of Policy & Compliance, the Compliance Specialist performs a broad scope of reconciliation and audit duties, to provide guidance to staff of the core business and HR teams in support of ASU policies and procedures. This position reviews the work of these operations teams from both a reconciliation and audit lens to ensure that EOSS transactions are in compliance with established University goals, priorities, timelines, funding limitations, and/or other specifications. The ideal candidate will be self-motivated, have a high attention to detail, possess exceptional organizational and customer service skills, and have the ability to work well in a fast-paced, deadline driven environment. This position will be responsible for ensuring that reconciliation of all fiscal transactions, including PCards, Foundation, payroll, and other processes in Workday, are completed in a timely manner and according to ASU deadlines. This person will work alongside a team of student workers who will assist with performing an initial review of the transactions, and ensure that all required backup documentation is included, highlighting any discrepancies or missing documents. This position will perform a second review and investigate any missing documents, contacting EOSS business and HR teams as needed. This position will also perform ad hoc or special audits as necessary. This position is responsible for performing the work alongside the students, escalating any potential concerns of missing deadlines to the Manager of Policy & Compliance.

Requirements

• Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
• Evidence of effective communication skills
• Ability to interpret, educate about and enforce University, divisional and department policy
• Ability to perform detailed work in an open and shared workspace.
• Ability to supervise student employees.

Nice To Haves

• Demonstrated knowledge of standard office and administrative practices
• Experience using a financial system, human resource management system and reporting system in a higher education environment (Workday, PeopleSoft and Kenexa preferred)
• Demonstrated knowledge of ASU Travel policies and procedures, specifically with Concur
• Experience working in a fast-paced environment with competing deadlines
• Payroll experience
• Experience in accounting
• Experience working with detailed financial and human resources reconciliations
• Experience with Microsoft Office (Word, Excel, and Outlook) and Adobe Acrobat PDF
• Experience in customer service

Responsibilities

• Work independently and exercise professional judgement to serve as a knowledgeable and helpful resource
• Keep up to date on ASU and department policies and procedures to ensure accurate output and processing
• Assist with special projects, requiring problem solving, research and recommendation of next steps
• Provides solutions to problems presented by customers, colleagues and students; recommends changes to methods or procedures to management, utilizing knowledge of University policy and procedure to ensure accurate financial processing
• Advises and counsels on accounting, procurement, and HR matters to department and/or University staff.
• Providing oversight and ensuring accuracy of the purchasing, and payroll processes within departmental units
• Assists with document retention and audit requests by gathering documentation and financial records
• Provide supervision to student staff as needed
• Perform other duties, as assigned.

Benefits

• Tuition Reduction Program for staff members, their spouses, and dependents, available on day one.
• Low-cost health, dental, vision, and life insurance benefits available on day one.
• Retirement program designed to promote long-term savings and provide income upon retirement.
• Paid time for volunteer and professional development.
• Wellness program for preventative health education and screenings.
• Disability and leave program for income protection.
• Employee assistance for free and confidential behavioral health services.
• Flexible work arrangements are available in an alternative or hybrid schedule but will be based on the work and the needs of the university and department operations and pending leadership approval.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees