Compliance Specialist

Lockwood Management LLC•Southfield, MI

13d

About The Position

The Compliance Specialist for Lockwood Management Company will assist the Compliance Manager with Low Income Housing Tax Credit (LIHTC) and Section -8 proactive compliance monitoring our properties in the portfolio. This person will assist in the training of site staff and provide audit services and support as delegated by the Compliance Manager. The Compliance Specialist is expected to follow all policies and procedures established by the Compliance Manager and Lockwood Management. Primary Duties and Responsibilities: This job description is not all-inclusive and may, from time to time, be modified as necessary to include additional requirements and responsibilities, exclude one or more requirements or responsibilities, or otherwise change one or more of the requirements or responsibilities listed below. Travel by automobile is required for this position.

Requirements

Three to five years of equivalent professional training experience a must preferably in the affordable housing industry, COS/CPO a plus.
Additional professional certification in tax credit or Section 8 compliance is required.
Excellent people skills are critical for this position.
Additional specialized training may be required.
Ability to read, analyze, and interpret compliance articles and training materials and to attend seminars to keep current on compliance changes, etc.
Ability to write reports to owners, response to audits, business correspondence, and procedures manuals.
Ability to effectively present information and respond to questions from groups of residents and management employees, owners, lenders, investors and third party auditors, is a must.
Familiarity and experience with Microsoft office suite, spreadsheets, and tenant data base management, HUD Secure Systems including EIV & TRACS, COL, internet software, email, and other software.
Travel by car or commercial air and physically visiting sites frequently is a requirement on this job.
A valid driver’s license is a requirement.
While performing the duties of this job the employee is required to talk and hear.
The employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel; reach with hands and arms and stoop, kneel, crouch, or crawl.
The employee is occasionally required to lift up to 30 pounds.

Responsibilities

Review and approve new tenant certification files for assigned communities. Cover move-in packages for other compliance staff during their vacation period. (Expected turnaround time 24 hours, 48 hours maximum)
Review annual tenant re-certifications and interims if applicable during quarterly audit and enforce timely compliance. (file audit basis on community visits)
Provide program compliance support to communities during State, Federal or private audits and inspections. Perform on-site file audits prior to State, Federal or private audits (travel required). Maintain correspondence with MSHDA or other agencies regarding tax credit compliance issues.
Assist in the EIV training in order to ensure submissions are done timely and accurately.
Maintain accuracy of COL submissions and respond to any COL submission inquiries or clarifications as needed. Export community COL resident data for submission to MSHDA.
Review voucher request and Tenant data prior to sending to CA, and will respond to any TRACS errors. Assists with monthly TRACS transmissions for all Section 8/HUD programs to Contract Administrator prior to the 10th of each month utilizing property management software
Maintaining document library in property management data base.
Assist manager with compiling necessary documentation required to cure any non-compliance issues that may arise.
Monitoring set-asides, rents, incomes, eligibility requirements etc are in compliance
Assist in delivering compliance training activities, including presenting the power point presentations, lecture and preparation and testing. Assist manager in training on tenant certifications, annual certifications coordination compliance program training and education to all new leasing, management and community team employees.
Assist with special claims processing to ensure full potential reimbursement is realized.
Assist with compiling utility data for the MSHDA-financed sites and calculate the utility allowances. Non-MSHDA financed sites will use the PHA provided utility allowances.
Keep abreast of new regulations and policies relating to compliance.
Maintain clear lines of communication.
Other duties as assigned.