Compliance Coordinator

Beacon Communities • Boston, MA

1d • $36 - $39 • Remote

About The Position

The primary focus of the Compliance Coordinator is to ensure compliance with federal and state programs, including but not limited to Low Income Housing Tax Credit (LIHTC), HUD/Project Based Section 8 (PBS8), Public Housing, and local programs throughout the company portfolio. The Compliance Coordinator is responsible for providing program monitoring support to Property Management to ensure compliance with applicable housing programs.
Due to the travel requirements of the role, this individual must be located within a reasonable distance of Beacon properties.

Requirements

• Associate degree or equivalent knowledge or expertise.
• Minimum five years of experience with LIHTC, PBS8, and/or housing programs.
• Certified Occupancy Specialist (COS), C3P, or similar designation required.
• Requires professional knowledge of government subsidy regulations and COS expertise gained through experience and education.
• Teamwork, Dependability, Integrity/Ethics, Customer Focus
• Decision-making / Judgment, Communication

Nice To Haves

• Public Housing experience a plus.

Responsibilities

• Serve as a primary resource for Property Management by responding to Compliance-related questions.
• Use critical thinking skills and sound judgment to answer questions, provide clear guidance, and support teams in troubleshooting and resolving compliance issues
• Take a proactive, solution-focused approach, beyond problem identification and actively contribute to finding practical, effective approaches to resolve issues.
• Work as a Beacon Help Agent, providing prompt, thorough, and customer-focused resolution of support tickets.
• Build collaborative relationships with Property Management to ensure consistent and effective compliance support.
• Monitor regulatory agreements to ensure compliance, through compliance matrix and Yardi reporting review
• Oversee LIHTC occupancy rules, including Vacant Unit Rule and Next Available Unit Rule.
• Analyze data and Yardi-generated reports to monitor program requirements (e.g. analysis of Max Rent Audit Reports to verify LIHTC maximum rent requirements.).
• Prepare compliance reports as required by state agencies, investors and other stakeholders.
• Serve as primary liaison between USHC and property management to ensure timely and accurate file review and approval, for assigned portfolio and other properties, as needed.
• Manage user registration, property assignment, and deactivation for USHC portal along with other needed registrations.
• Distribute updated income limits, Project Based Section 8 rent schedules and LIHTC UAs to USHC, immediately upon receipt.
• Provide clear guidance to Property Management regarding applicant and resident files, based on weekly reports provided by USHC identifying households that exceed 140%, have potential dual subsidy concerns at move-in, repayment agreement status, and Property Management teams using outdated forms.
• In addition to registration in USHC portal, complete onboarding tasks, based on position, for example:
• Circulate welcome email introducing appropriate Compliance contact and providing summary of guidance regarding support.
• Registration for Compliance Introduction calls.
• Assign access to applicable Teams channels and OneDrive folders.
• Follow-up support and training, as needed.
• Assist with audit coordination, oversight and response
• For LIHTC and investor file audits, serve as the primary point of contact to ensure deadlines are met
• Track scores, communicate results, and save documents in appropriate folders (on company drives).
• Perform file reviews, including tracking status, for external clients and lease-up properties, as assigned.
• Provide support to property team members at these properties, by serving as a resource for program and certification-specific questions.
• Responsible for timely submission of Annual Owner’s Certifications for LIHTC properties, including preparation, review, obtaining signatures, submission, tracking and follow-up.
• Oversight for XML reporting where required. Where reporting is delegated to properties, tracking and supervision will be expected to ensure compliance.

Benefits

• Health & Wellness Benefits. We offer plans for quality medical, dental, and vision coverage to all employees regularly scheduled to work a minimum of 24 hours or more per week. HSA/FSA options are also available.
• Work-Life Balance. On top of offering 13 paid holidays per year, we have an attractive paid time off policy that includes vacation days, personal days, sick time, wellness days, summer flex time, volunteer days and early close Fridays.
• Retirement planning. We offer a 401k program with a company match.
• 100% Company-Paid Life Insurance. With affordable options to elect voluntary life, critical illness, hospital care or accidental injury coverage.
• Access to an Employee Assistance Program (EAP),Childcare & Eldercare Support, Career Development and Advancement Opportunities… and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 251-500 employees