Compliance Coordinator

Arcadia Family of Companies • Honolulu, HI

7d • $70,000 - $80,000

About The Position

The Compliance Coordinator provides operational and administrative support to the Compliance & Privacy Officer. This position plays a critical role in the Compliance & Ethics Program through tracking key compliance activities, maintaining documentation, ensuring timely monitoring of regulatory requirements, and supporting the workforce in meeting compliance standards.

Requirements

• Bachelors Degree in Business Administration, Management, Information Technology, Accounting or related field; or equivalent combination of education and/or experience.
• Minimum one (1) year previous compliance, privacy or related experience and proficient in Excel; or equivalent combination of education and/or experience.

Nice To Haves

• Experience with report writing within an Microsoft applications, data analytics, and advanced Excel skills.
• Certified in Healthcare Compliance (CHC) designation

Responsibilities

• Assist with the tracking of Key Performance Indicators (KPIs) related to compliance, privacy, and risk management.
• Maintain compliance-related databases, logs, and dashboards.
• Assists, as appropriate, in the preparation for internal audits including the risk assessments, regulatory surveys, and external reviews.
• Assist in the administration of the ‘Contract Management' (intelligentcontract) system, including version control, distribution, uploading, user management and communication to workforce members.
• Verify contractor insurance coverage and maintain records.
• Track execution and maintenance of Business Associate Agreements (BAAs) where required.
• Track and monitor compliance with health requirements, including TB clearance, vaccinations, and other occupational health screenings.
• Assist in the administration of the ‘PolicyStat’ system, including version control, distribution, uploading, user management and communication to workforce members.
• Assists with drafting Compliance & Ethics Program related policies and procedures under the direction of the Compliance Officer.
• Assists with drafting Compliance & Ethics Program communications and training materials under the direction of the Compliance Officer.
• Assists with facilitating Compliance & Ethics Program related training sessions.
• Assists with tracking completion of Compliance & Ethics Program related training.
• Assist with the process of obtaining initial fingerprints for contractors and adult volunteers as required by state regulations.
• Ensure timely processing, documentation, and renewal of required annual and biennial background checks for all staff, contractors, adult volunteers, and other applicable workforce members.
• Submit weekly new hire and routine monthly screenings of licenses, certifications, and credentialing records for employees, contractors, and vendors as required.
• Document results and escalate findings to the Compliance & Privacy Officer.
• Submit weekly new hire and routine monthly screenings of employees, contractors, vendors, and medical staff against OIG, SAM, and state exclusion lists.
• Document results and escalate findings to the Compliance & Privacy Officer.

Benefits

• Healthcare: Medical, dental, and vision coverage for employees and dependents; flexible spending account, and Employee Assistance Program.
• Retirement Savings: Generous 403(b) Retirement Plan with 8.5% employer contribution every paycheck based on gross income after completion of one year of employment when you contribute 4% or more.
• Free Employee Meals: More time to relax and let our chefs take care of your meals.
• Paid Time Off: Enjoy 10-20 vacation days based on tenure, plus 11 paid holidays – and yes, your birthday is a paid holiday!
• Sick Leave: After 90 days of employment, you receive 5 days of sick leave and can accrue up to 90 days, ensuring you have the support and flexibility you need when it matters most.
• Education Assistance Program for qualified employees who want to become Certified Nurse Aids (CNAs).
• Access to a wide array of online training courses through Relias, empowering you to enhance your professional skills; and much more!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 11-50 employees