Compliance Coordinator

Haydon Companies•Phoenix, AZ

About The Position

Headquartered in Phoenix, Arizona, Haydon is a family-owned business established in 1991 on a foundation of grit and long-lasting relationships. The company serves a wide scale of markets with its all-in-one construction solutions including: Building (Commercial), Heavy Civil, Pre-Construction, Landscape and Building Information Modeling. Haydon’s unique full-service structure for all major scopes of work enables clients to receive detailed expertise during pre-construction, minimized schedule risk during construction and the best overall value on projects. With its full-service landscaping division, Earthscapes, and its Origin modeling and design subsidiaries, Haydon offers a full suite of premier modern construction solutions. Whether it’s the roads we drive on or the buildings we work, shop, learn, play and receive care in, Haydon is the one contractor that serves the entire spectrum of the construction industry – and it does so with heart. The company employs quality, passionate people, innovative technology, an open mind and a can-do attitude to construct projects that serve our entire community. For more information, please visit haydon.com JOB PURPOSE / POSITION OVERVIEW The Compliance Coordinator supports our operations by ensuring our Trade Partners and internal teams meet all contractual and insurance-related compliance requirements. This role blends coordination, communication, and problem-solving to keep projects moving quickly and smoothly.

Requirements

2-4 years of experience in compliance, insurance administration, or risk management, preferably within the Construction Industry.
Familiarity with reviewing insurance certificates, endorsements, and contractual insurance requirements.
Experience working with subcontractors, vendors, or external partners.
Strong background in document management and maintaining accurate records.
Experience collaborating with cross‑functional teams such as project management, legal, and operations.
High attention to detail.
Excellent written and verbal communication skills
Ability to take direction, as well as come up with ideas on your own on process improvements.
Sound interpersonal, team collaboration skills and a positive attitude.
Very computer savvy with strong proficiency in cloud-based client management programs and all Microsoft Office Suite programs.

Nice To Haves

Prior involvement in process implementation, software adoption, or workflow rollout is a plus.
Working knowledge of construction contracts or subcontract agreements is helpful but not required.

Responsibilities

Coordinating the rollout, testing, and adoption of new insurance compliance and tracking software.
Assisting in training internal teams and trade partners on new systems, workflows, and requirements.
Reviewing trade partner compliance documents, including insurance certificates and endorsements, for accuracy and contract alignment.
Partnering with project teams to track compliance status and resolve deficiencies quickly.
Working directly with vendors and trade partners to obtain required insurance documentation and maintain accurate records.
Creating internal project‑specific compliance documents based on Owner requirements to distribute to trade partners as part of contract packages.
Supporting annual insurance renewals by collecting, reviewing, and organizing necessary submissions.
Maintaining organized, audit-ready compliance files and reporting tools.
Communicating policy updates and compliance expectations across the organization and with external partners.
Identifying process improvements to strengthen efficiency, accuracy, and overall compliance performance.