Compliance Coordinator

J.B. Hunt • Lowell, AR

1d • Onsite

About The Position

Under routine supervision, this role upholds adherence with federal, state, and local regulations while facilitating human resources compliance services, including I-9, immigration, and/or unemployment; this role may be assigned to a specialty with opportunity to cross-train. The incumbent manages end-to-end case processing, performs detailed documentation reviews and audits, resolves discrepancies, and communicates effectively with internal stakeholders and external entities (vendors, regulatory agencies, etc.) to facilitate outcomes. Key responsibilities include staying updated on regulations, executing end-to-end processing for I-9, immigration, and/or unemployment cases, representing the company with third-party entities, providing communication and support to employees and managers, coordinating workflows, reviewing documentation for discrepancies, performing scheduled audits, and other assigned duties.

Requirements

• High School Diploma or GED equivalent with at least 6 months of regulatory compliance, business administration, office services, or relevant experience, and/or military equivalent
• Ability to accurately analyze situations and reach productive decisions based on informed judgment
• Ability to maintain professionalism while dealing with difficult situations
• Ability to effectively transmit, receive, and accurately interpret ideas through various mediums
• Ability to manage multiple priorities
• Ability to work individually or as part of a team
• Knowledge of federal, state and local employment laws and regulations
• Ability to process information with high levels of accuracy
• This position is not eligible for employment-based sponsorship.

Nice To Haves

• High School Diploma or GED equivalent with at least 6 months of Human Resources, Compliance, Legal, or relevant experience, and/or military equivalent

Responsibilities

• Remain up-to-date on applicable federal, state, and local regulations to validate organizational processes are compliant, accurately advise employees, manage cases effectively, and escalate emerging impacts
• Execute end-to-end processing for I-9, immigration, and/or unemployment; initiative cases, validate information, correct errors, file documentation, and perform internal/external progress checks until final outcome
• Represent the company in direct case management with third party entities (vendors, regulatory agencies, etc.) to exchange required information, troubleshoot issues, and facilitate prompt processing
• Deliver ongoing communication, guidance, and support to employees, managers, and other involved groups on expectations, required documentation, process updates, inquiry responses, and best practices across I-9, Immigration, and/or unemployment programs
• Direct impacted employees, managers, People department teams, and other involved contributors by providing clear procedural guidance; monitor participants' adherence to the process, follow-up and provide coaching as needed to promote favorable outcomes
• Coordinate workflows by preparing, reviewing, and submitting documentation to necessary agencies, maintaining audit-ready records; use independent judgement when tracking case progressions to implement countermeasures for potential issues, communicate procedural requirements, decide on optimal approaches for varied situations, and convey decisions and rationale to affected parties
• Review documentation, system records, timelines, and validation results to identify discrepancies, researching the root cause, providing resolutions, and escalating when necessary to offset risks
• Perform scheduled audits to validate and clean the data with cross-references to related reports, identify discrepancies, and coordinate with appropriate teams to resolve concerns; act in the best interest of stakeholders, upholding compliance and safeguarding from disruptions
• Perform other duties as assigned

Benefits

• medical benefit
• dental benefit
• vision benefit
• 401(k) retirement plan
• life insurance
• short-term and long-term disability coverage
• paid time off commensurate with tenure (includes vacation and sick time)
• six weeks of paid maternity leave
• two weeks of paid parental leave
• six paid holidays annually
• annual bonus and incentives based on profitability or volumes in accordance with the terms of the Company’s bonus and incentive plans, as applicable and in effect from time to time

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees