Compliance Assistant

DH Wine Compliance•Windsor, CA

8d•Onsite

About The Position

Licensing & Reporting Compliance Assistant Join a team that keeps the wine industry running smoothly—one state at a time. If you thrive on precision, enjoy solving puzzles within multi-state licensing and reporting requirements, and like supporting a team in meeting important deadlines, you might be a great fit for this role. As a Licensing & Reporting Compliance Assistant, you’ll support our team in managing out-of-state licensing, registrations, and reporting processes across a variety of jurisdictions. This role focuses on assisting with research, coordination, and day-to-day execution to help ensure our clients remain compliant and well-supported

Requirements

1–3 years of wine industry compliance, regulatory, or administrative experience (or similar field).
Ability to follow established processes while supporting multiple team members.
Strong organizational skills and attention to detail.
Good research and communication skills, with a willingness to learn.
Proficiency in Microsoft 365, Outlook, Excel, Adobe Acrobat, and ShipCompliant (or similar tools).
A proactive and supportive mindset with a willingness to assist where needed.
Comfort with standard office equipment and digital tools.
Valid driver’s license and occasional travel availability.
Flexibility to support the team during peak regulatory periods.

Nice To Haves

Familiarity with TTB COLA Registry or NetSuite is a plus.

Responsibilities

Assist with preparing, submitting, tracking, and maintaining alcohol-related licenses, tax accounts, and brand registrations across multiple states and tiers.
Support monthly, quarterly, semiannual, and annual compliance reporting processes; ensuring accurate online and hard-copy submissions
Support compliance audits by gathering information and helping maintain accurate documentation.
Assist with departmental initiatives.
Maintain organized electronic files, records, and client documentation.
Provide support during fiscal license renewal periods as part of the renewal team.
Help maintain and update internal procedures and process documentation.
Support Specialists I, II and III with client-related tasks and communications.
Assist in preparing for client meetings and maintaining a professional company image.
Coordinate with Compliance Assistants and team members on delegated tasks.
Maintain confidentiality and handle sensitive information with care.
Monitor regulatory updates and share relevant information with the team.
Track and log billable and administrative time accurately.
Support daily administrative tasks such as mail preparation, scanning, filing, and document handling.
Participate in company meetings, trainings, and team initiatives.