Compliance Assistant (Administrative Specialist 1) | Limited Duration

State of Oregon • Portland, OR

4d • Hybrid

About The Position

Now Hiring, Apply Today! Compliance Assistant (Administrative Specialist 1) | Limited Duration Our Mission is to promote, preserve, and protect the public health, safety and welfare of Oregonians by establishing high standards in the practice of pharmacy and by regulating the quality and distribution of drugs in Oregon. The Oregon Board of Pharmacy accomplishes its mission through the regulation of the practice of pharmacy and the regulation and control of drug outlets involved in the manufacture, production, sale, and distribution of legend (prescription) drugs, over the counter (nonprescription) drugs, controlled substance (addicting) drugs, and devices and other materials as may be used in the diagnosis and treatment of injury, illness, and disease. The Oregon Board of Pharmacy is committed to Diversity, Equity, Inclusion, and Belonging (DEIB) within its organization and for the public it serves. This commitment is reflected in board membership, agency staffing, the services provided, and its efforts to promote patient safety and ensure access to quality pharmacy care. Each individual and group are valued, respected, and treated fairly, ensuring equal access to medications and support for their unique and diverse requirements. In this role you will assist the Compliance Director and the compliance staff by preparing reports, correspondence, legal documents, maintaining records, and responding to public requests for information. This person accomplishes these duties by applying laws, rules, policies, and procedures. For a full review of the position duties, details, and working conditions, please click here.

Requirements

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR An equivalent combination of education and experience.

Nice To Haves

• Familiarity with virtual filing and physical filing including document organization and data entry; especially Windows file management.
• Ability to navigate various computer systems, applications, software; especially Microsoft suite and Adobe PDF markup and editing.
• Demonstrated experience interpreting and applying rules, statutes, and policies.
• High attention to detail, including proofreading and data review.
• Excellent customer service skills and experience in working with a team remotely using teleconference, phone, email, and in-person methods of communication.
• Demonstrated success in task prioritization, meeting deadlines, and achieving deliverables.
• Ability to learn and work within specific agency operations, policies, and procedures affecting assigned work and review technical forms or information for compliance with established criteria.
• Manage and execute complex projects, milestones, deliverables with the ability to adapt to changing conditions and quickly figure out ways to complete a task or project.
• Maintain strong collaborative working relationships among cross functional teams within the agency.
• Ability to promote an inclusive work environment by supporting employee-initiated initiatives, resource development, and advocacy for Diversity, Equity, Inclusion, and Belonging that support the Board’s strategic planning efforts.

Responsibilities

• assist the Compliance Director and the compliance staff by preparing reports, correspondence, legal documents, maintaining records, and responding to public requests for information.
• applying laws, rules, policies, and procedures.

Benefits

• Work/life balance
• 11 paid holidays a year
• competitive benefits package
• Advancement and learning opportunities that will help grow your career with the State of Oregon.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees