Community Engagement Assistant

The Miami Foundation • Miami, FL

1d • $46,800 - $52,000

About The Position

The Community Investments Team is responsible for ensuring that the Foundation’s grant programs, special initiatives, and grants management services are expertly managed and meet the needs of our donors, nonprofits, and the community. At our core, the team keeps a steady pulse on community needs, current and local events, and our wide network of partners and related activities. The team shapes the Foundation’s grantmaking strategy and capacity-building programs that are intended to invest intentionally in the operational, programmatic, and financial success of nonprofits across the Miami community.

The Community Engagement Assistant is an integral member of The Miami Foundation’s Community Investments team, serving as the backbone in overseeing administrative processes in place to facilitate nonprofit relationships with authenticity, care and connection. The Community Engagement Assistant is tech-savvy, detail-oriented, proactive, and a resourceful person deeply passionate about community impact in Miami. The Assistant will support the execution of the Community Grants program and year-round capacity-building efforts.

Requirements

• 1-3 years of work experience in a professional office setting preferred
• Bachelor’s Degree preferred.
• Has worked in the nonprofit/foundation, public, or education sectors in Greater Miami.
• Knowledge of, and passion for, the Greater Miami community.
• Can research topics and gather information from multiple sources; multitask in a fast-paced, deadline-driven environment; and understand when to flag challenges and escalate appropriately.
• Highly motivated, self-starter with strong organizational skills and ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Strong affinity for The Foundation’s values – joy, asset-framed, brave, sustainable, unifying, equitable, intentional, leadership. Our values are not words in a document. They are how we approach everything we do at The Foundation.
• Commitment to diversity, accessibility, and inclusion.
• High level of integrity, professional maturity, and sound judgment.
• Forward-looking thinker who actively seeks opportunities and proposes solutions to achieve high-performance goals.
• Proficient in Microsoft Office, email, project management platforms and/or other tech tools (graphic design, social media, among others) and internet research.
• Strong communication and problem-solving.

Responsibilities

• Provide excellent customer by responding to inquiries, facilitating communication, providing materials, and scheduling meetings with key stakeholders, including nonprofit partners.
• Lead event and outreach logistics, including planning, communication, support, setup, and managing inventory of program materials.
• Support the creation and editing of program materials, presentations, and website content; maintenance of data systems to facilitate analysis and process improvement; and execution of grant agreements and reporting documentation.
• Process payments to vendors and nonprofits.
• Schedule meetings and coordinate logistics for the Community Engagement team.
• File and maintain electronic files across multiple platforms.
• Conduct searches and extract data within various software and resource tools.
• Assist in compiling data and reports needed for donors/funders.
• Take on ad-hoc assignments and special projects as needed to support the foundation's initiatives.
• This role requires occasional availability outside of office hours for donor and community engagement events.

Benefits

• medical, dental, and vision insurance
• a 403(b)-retirement plan
• flex spending and dependent care accounts
• professional development stipend
• paid time off
• cell phone stipend
• gym reimbursement
• the opportunity to establish a Staff Donor-Advised Fund (DAF), which the Foundation will match when you contribute $500

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level