Assistant Community & Alumni Engagement Coordinator

Universities of Wisconsin • Madison, WI

1d • $20

About The Position

The Assistant Community & Alumni Engagement Coordinator will be an 11-month position and will provide collaborative support to both Engagement & Community Outreach and Alumni Relations (W Club). The role strengthens alumni connection, expands community impact initiatives, and supports strategic programs that connect former student-athletes, current student-athletes, and the broader Wisconsin community. Key responsibilities for the position can be found below. This individual will also participate in the Emerging Leaders Program to gain hands-on experience, build their network, explore career options, and develop essential professional skills.

Requirements

• Able to work efficiently across multiple projects in a fast-paced environment
• Excellent verbal, written, and interpersonal communication skills with high attention to detail
• Intentional about building meaningful relationships with coaches, staff, and student-athletes
• Strong self/social awareness skills and capable of professionalism in various settings
• A proactive self-starter that embraces a growth mindset, feedback, and adaptability
• Candidates must have completed a bachelor's degree

Nice To Haves

• Master’s Degree in related field
• Previous collegiate athletic experience

Responsibilities

• Event Planning & Management Collaborate with W Club staff to understand goals, themes, and desired outcomes for alumni events. Assist with event logistics, including registration, marketing, catering coordination, venue setup, and day‑of execution. Conduct post‑event evaluations to gather feedback and support continuous improvement. Support alumni service initiatives, including partnerships with Badger Athlete Alumni Supporting Kids (BAASK).
• Marketing, Storytelling & Data Implement marketing strategies that increase alumni engagement and visibility of the W Club. Create digital content and campaigns that highlight alumni stories and strengthen brand awareness. Design marketing materials such as graphics, email communications, and social media content. Maintain and update letterwinner data; use analytics to inform communication, outreach, and event planning. Utilize platforms such as Salesforce, Cvent, Podium X, Canva, G Suite, and other designated systems to support engagement efforts.
• Community Service & Strategic Initiatives Assist in the development and execution of community service initiatives aligned with departmental strategic priorities Support and advance Badgers Give Back, Wisconsin Athletics’ community engagement platform Design and coordinate service opportunities connecting student-athletes, alumni, staff, and community partners Oversee community access and impact programs, including the youth ticket program and Wisconsin Athletics donation program, ensuring alignment with strategy and measurable outcomes Track participation metrics and assess program effectiveness
• Cross-Unit Collaboration & Support Serve as a liaison between Alumni Relations and Engagement & Community Outreach to identify collaborative opportunities Participate in team meetings and designated committees Support Badger Built large-scale events and other athletics initiatives Contribute to reporting, strategic planning, and special projects Perform other duties as assigned to support Wisconsin Athletics’ mission and strategic goals
• May assist with supervising and training student employees
• Provides guidance on resources for individual students or internal stakeholder groups
• Serves on collaborative committees and executes essential and administrative functions
• Assists with the design of student-focused programming and associated resources and materials to promote new and ongoing educational initiatives
• Assists with scheduling, logistics, securing resources, and facilitating one or multiple student affairs programs, activities, and/or services

Benefits

• Employees in this position can expect to receive benefits such as:
• This position is an 11-month position
• Generous vacation, holidays, and paid time off will be accrued for the duration of your appointment
• Badger gear & season tickets for Badger football, men's basketball and men's hockey, and/or the varsity sports pass.
• This position is not eligible for health insurance benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level