Community Bookkeeper - Koelsch Senior Communities

Koelsch Senior Communities•Olympia, WA

55d•Onsite

About The Position

Performs a wide variety of duties, most confidential in nature, including processing of information, data entry, check writing and report printing in QuickBooks Pro for the clerical and accounting functions of resident record keeping, resident billing, accounts payable, employee record keeping, and high-volume payroll; as well as some other clerical and organizational functions. Must be team player able to establish and maintain excellent working relationships, some by telephone and email.

Requirements

Must possess an upbeat, positive, flexible, and enthusiastic personality and be congenial with fellow employees, residents, and the public at large.
Must be an honest and dependable individual.
Must maintain proper hygiene.
Must be professional in dress and presentation.
Must be willing to be active during entire work shift.
Must be able to effectively communicate verbally and in writing in Standard English and use own judgment and initiative in daily activities.
Must be a mature individual.
Must possess the ability to multi-task in a fast-paced environment and perform a variety of tasks, often changing assignments on short notice.
Must have strong organizational skills, as well as the ability to prioritize and meet deadlines.
Must be detail and team work oriented.
Must be drug-free and submit to urinalysis drug screening upon hire and routinely.
Must be able to pass a criminal background check upon hire and as required by state regulations.
The employee shall be responsible for maintaining the integrity of Koelsch Communities.

Responsibilities

RESIDENTS’ BILLING AND COLLECTIONS Enter all resident move-in, base rate rent, select services charges, billing changes, entry & departures dates
Enter & maintain resident master billing data in QuickBooks Pro (QB)
Enter and balance pharmacy & beauty shop billing for residents
Enter ancillary billing in QB and balance entries as well as sales tax
Print and distribute billing reports to community
Print and distribute to community monthly residents’ billing
Prepare monthly Rent Roll Excel spreadsheet and balance to QB
Handle community’s resident’s billing questions by telephone or email
View deposits online, balance and record residents’ payments in QB
Prepare monthly resident rate increase letters at least 30 days in advance of increase date (60 days California community), forward to ED for signature and distribution
Maintain residents’ financial files including move-in summary and rent increase letters
ACCOUNTS PAYABLE Process invoices weekly as received from the community, ensuring proper approval for payment and expense coding
Enter invoices into QB for payment
Review vendor statements ensuring payment of all invoices
Pay invoices in QB at the approved times and print checks in QB
Write checks in QB
Maintain a numerical control of general account checks
Obtain appropriate signatures on checks
Mail A/P checks in a timely manner
Appropriately file paid invoices and maintain paid invoice and vendor files
Obtain completed W-9’s from community prior to issuing checks and maintain file of completed W-9’s
Petty cash monthly entries from community receipts, balance and issue check
For all credit accounts, i.e. Visa, Safeway, Home Depot, obtain credit card receipts and enter charges in QB and balance statement monthly utilizing QuickBooks reconciliation
PAYROLL Maintain employee information file
Enter new employee information & employee changes into QB
Complete verification of employment and other wage earnings requests
For payroll, enter hours worked by payroll category in QB
Calculate retroactive wage increases and enter in QB payroll
Balance hours entered in QB’s payroll to batch totals by payroll category
Balance health/dental insurance payroll deductions to insurance payments with each payroll
Process and withhold all employee garnishment of wages
Prepare and complete process of garnishment checks to garnisher
Calculate federal payroll tax deposit and enter in QB as check, make deposit through EFTPS meeting deposit deadline date.
Print payroll checks or enter Direct Deposit information 2 days prior to pay day.
Maintain a numerical control of checks for the payroll account
Prepare PRD report for each payroll
Prepare census budget worksheet monthly