Community Bookkeeper - Koelsch Senior Communities

Koelsch Senior Communities•Olympia, WA

2d•Onsite

About The Position

The Community Bookkeeper performs a wide variety of confidential duties related to clerical and accounting functions for resident record keeping, resident billing, accounts payable, employee record keeping, and high-volume payroll. This includes processing information, data entry, check writing, and report printing in QuickBooks Pro. The role also involves other clerical and organizational functions. The ideal candidate is a team player capable of establishing and maintaining excellent working relationships, including via telephone and email.

Requirements

Must possess an upbeat, positive, flexible, and enthusiastic personality
Must be congenial with fellow employees, residents, and the public at large
Must be an honest and dependable individual
Must maintain proper hygiene
Must be professional in dress and presentation
Must be willing to be active during entire work shift
Must be able to effectively communicate verbally and in writing in Standard English
Must use own judgment and initiative in daily activities
Must be a mature individual
Must possess the ability to multi-task in a fast-paced environment
Must perform a variety of tasks, often changing assignments on short notice
Must have strong organizational skills
Must have the ability to prioritize and meet deadlines
Must be detail and team work oriented
Must be drug-free and submit to urinalysis drug screening upon hire and routinely
Must be able to pass a criminal background check upon hire and as required by state regulations
Shall be responsible for maintaining the integrity of Koelsch Communities
Must possess qualities of leadership, tact, and adaptability to change
Must uphold dress policy
Must possess a pleasant personality
Must be capable of following oral and written instruction
Must display and use own good judgement and initiative in daily duties

Responsibilities

Enter all resident move-in, base rate rent, select services charges, billing changes, entry & departures dates
Enter & maintain resident master billing data in QuickBooks Pro (QB)
Enter and balance pharmacy & beauty shop billing for residents
Enter ancillary billing in QB and balance entries as well as sales tax
Print and distribute billing reports to community
Print and distribute to community monthly residents’ billing
Prepare monthly Rent Roll Excel spreadsheet and balance to QB
Handle community’s resident’s billing questions by telephone or email
View deposits online, balance and record residents’ payments in QB
Prepare monthly resident rate increase letters at least 30 days in advance of increase date (60 days California community), forward to ED for signature and distribution
Maintain residents’ financial files including move-in summary and rent increase letters
Process invoices weekly as received from the community, ensuring proper approval for payment and expense coding
Enter invoices into QB for payment
Review vendor statements ensuring payment of all invoices
Pay invoices in QB at the approved times and print checks in QB
Write checks in QB
Maintain a numerical control of general account checks
Obtain appropriate signatures on checks
Mail A/P checks in a timely manner
Appropriately file paid invoices and maintain paid invoice and vendor files
Obtain completed W-9’s from community prior to issuing checks and maintain file of completed W-9’s
Petty cash monthly entries from community receipts, balance and issue check
For all credit accounts, i.e. Visa, Safeway, Home Depot, obtain credit card receipts and enter charges in QB and balance statement monthly utilizing QuickBooks reconciliation
Maintain employee information file
Enter new employee information & employee changes into QB
Complete verification of employment and other wage earnings requests
For payroll, enter hours worked by payroll category in QB
Calculate retroactive wage increases and enter in QB payroll
Balance hours entered in QB’s payroll to batch totals by payroll category
Balance health/dental insurance payroll deductions to insurance payments with each payroll
Process and withhold all employee garnishment of wages
Prepare and complete process of garnishment checks to garnisher
Calculate federal payroll tax deposit and enter in QB as check, make deposit through EFTPS meeting deposit deadline date
Print payroll checks or enter Direct Deposit information 2 days prior to pay day
Maintain a numerical control of checks for the payroll account
Prepare PRD report for each payroll
Prepare census budget worksheet monthly