Communications Specialist

KieranTimberlake • Philadelphia, PA

8h • Hybrid

About The Position

COMMUNICATIONS SPECIALIST KieranTimberlake is seeking a Communications Specialist to join our team. Working closely with the Visual Communications Manager, Business Development Manager, and firm leadership, the Communications Specialist will be responsible for assembling RFQ and RFP responses, client interview presentations, award submissions, web and social media updates, and other marketing collateral. The position also will assist with content strategy and promotional activities for the firm. The Communications Specialist will be a key liaison between internal project teams and the firm’s collaborators, supporting business development efforts and communications production. This role requires strong organizational skills, content development expertise, and experience coordinating multiple projects while maintaining high-quality results.

Requirements

• Minimum of 3-5 years of relevant architecture or engineering marketing, business development, and/or communications experience
• Prior experience working with the RFP process and proposal development
• Excellent writing, editing, and proofreading skills with strong attention to detail
• Strong time management, organizational, and interpersonal skills
• Skilled at planning, executing, and tracking tasks to meet aggressive deadlines
• Capacity to think openly and iteratively in a fast-paced creative environment
• Understanding of and interest in architecture and design
• Collaborative approach to working with architects, communications professionals, and firm leadership
• Experience with Microsoft Office and Adobe Creative Suite required
• Experience working with graphic templates
• Working knowledge of professional social media and web management best practices

Nice To Haves

• Academic background or experience with architecture, design, or urban studies strongly preferred

Responsibilities

• Business Development Support Organize, route, and balance internal assignments to meet concurrent deadlines
• Liaise with project teams to maintain accurate and up-to-date information for proposals
• Compile graphic presentations for interviews and assist with logistics
• Support preparation of RFQ and RFP submissions for new opportunities, including local and federal government standard forms (SF 330)
• Write and edit project narratives and specific proposal responses
• Organize and maintain project information databases, imagery, and proposal content resources
• Print, bind, and ship proposals as needed
• Support the go/no-go decision-making process by providing overviews of each opportunity
• Develop and maintain contacts with architectural, engineering, and construction consultants
• Communications & Marketing Support Support the Visual Communications Manager with the production of marketing collateral, website content, social media posts, and public-facing presentations
• Translate technical content into stories for industry and general audiences
• Coordinate speaking engagements (20+ per year) and compile presentations when required
• Work with team members and project teams to submit awards (approximately 30 per year)
• Assist with planning and managing photography commissions
• Respond to inbound media requests and academic inquiries
• Develop and maintain media contacts
• Support special projects such as exhibitions and in-office events as required
• Organize supporting documents and information to ensure an efficient process and high-quality results

Benefits

• A generous benefits package will be offered, including a medical and prescription plan with a health reimbursement arrangement, dental, vision, flexible spending accounts, income protection, and 401k.
• KieranTimberlake offers a hybrid work policy that provides one Work from Home (WFH) day per week.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed