Commercial Property Manager

Ciminelli Real Estate Services•Tampa, FL

14d

About The Position

We seek a Commercial Property Manager who will assist the Vice President of Property Services in managing on and off-site property activities. This includes ensuring the efficient operation of the property by providing the highest level of professionalism and client/tenant service while controlling expenses and limiting client and firm risk

Requirements

B.A. or B.S. degree in Management, Finance, Real Estate or related field
Minimum of three years related experience and/or training in a commercial real estate management function.
Solid knowledge of, Microsoft Word, Excel, Outlook, Project, Yardi, Workspeed, and REA required
Valid Florida Drivers License and Insurance required
Effective time management and organizational abilities
Communicates professionally while understanding and addressing customer inquires and team needs
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
Ability to calculate figures and amounts such as discounts, simple and compound interest, TVM, amortization, ratios and percents
Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.

Nice To Haves

Valid Florida Real Estate Salesperson License beneficial but not required

Responsibilities

Supervise on-site employees and applicable office staff as projects may require.
Carry out supervisory responsibilities in accordance with Ciminelli policies and applicable laws.
Responsibilities include interviewing, training, planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems
Oversees/recommends periodic updates of property management proposal materials, operating reports, tenant handbooks, online documents and ancillary prospect/client materials
Prepares property operating budget(s) utilizing budget and forecasting module and analyze expense reconciliations
Completes, supervises, and coordinates preparation of monthly client operation reports (financial statements, report narratives, comparative income statements, etc)
Monitors weekly cash balances on assigned properties.
Ensures monthly mortgage payments, sales tax, insurance premiums, and real estate taxes are paid timely on assigned properties.
Facilitates owner funding if necessary
Approves the processing of invoices and there proper coding for property related expenditures for assigned properties
Monitors and coordinates timely Real Estate, Quarterly, State and Federal Tax preparation and submission
Performs routine inspections of the property to ensure proper operation of building systems, overall tenant satisfaction, general curb appeal, proper maintenance, and code compliance
Ensures owner/tenant satisfaction though high-level interaction with same
Monitors and tracks all health, life, safety, legal and insurance claims, informs Vice President of Property Services regarding all claims received
Investigates accidents, vandalism, or property damage, recommending action and/or submitting claims for payment to an insurance carrier
Oversees and coordinates transition and disposition of portfolio properties
Ensures property insurance policies are renewed before expiration
Ensures tenant/vendor files and insurance certificates are kept current
Oversees and ensures annual corporate entity and annual condo filings are submitted to the appropriate state authorities as well as maintain copies of bylaws, rules & regs, & meeting minutes
Attend condominium or association meetings as needed
Seeks educational and development opportunities to stay current with company goals and industry trends
Supervise tenant move-ins and move outs
Perform special assignments upon request; direct, supervise and participate in research, analysis and development of studies as needed
Supervises and ensures timely tenant default and associated communication notices
Assists construction management department
Ensures accurate records are maintained for all tenant improvement and construction management activities
Maintains clear line of communication and works closely with Accounting, Marketing and Leasing personnel
Ensures online maintenance system is utilized on all assigned properties
Ensures a professional appearance and attitude for all property staff
Responds to or directs staff to respond to all client/tenant requests or complaints in a timely, efficient and courteous manner in accordance with Ciminelli and or property owner guidelines
Performs other duties as assigned