Collections Specialist

New Castle Building Products•City of White Plains, NY

2d•$25 - $30

About The Position

New Castle Building Products (NCBP) is a full-service distributor based in White Plains, NY. NCBP operates with seven core values: Caring, Urgency, Teamwork, Honesty, Accountability, Flexibility and Passion. All our 20+ locations from Massachusetts to Baltimore operate with these core values as their driving force. We are looking for team members who will display and share these values with fellow employees and customers. We are seeking a Collections Specialist. In this role the candidate will support the collection efforts and perform credit and other accounting functions for New Castle Building Products and New Castle Metal.

Requirements

Strong attention to detail and goal oriented.
Able to work independently and with a team, prioritize workloads, manage multiple responsibilities and adjust schedules accordingly.
Perform and participate in other related duties as assigned by management.
Occasional travel as needed.

Responsibilities

Review accounts receivable aging’s on a weekly basis to identify past due balances for collections.
Contact customers via phone, email, text regarding past due invoices.
Monitor customer accounts for exceeding credit limits.
Responsible for data entry of new and existing customer information in the system.
Maintain accurate records of collection activities in account notes, including. contact attempts, payment arrangements and customer interactions.
Maintain calendar reminders for customer follow-ups.
Escalate problematic accounts to upper management to intervene when necessary.
Prepare legal demand letters upon direction from Credit Manager.
Assemble document packets for accounts that are submitted to collections.
Assist Credit Manager in preparation for legal proceedings.
Maintain legal fee report to track costs spent on outside collection efforts.
Provide weekly customer update for past due accounts to Branch Managers and Salespeople.
Review of AR aging with Credit Manager on a Monthly basis.
Review large job account requests for creation on customer accounts.
Assist with review of customer accounts for release of sale orders on credit hold.
Work closely with the Accounts Receivable department and sales team to clear up short-pay deductions and issues.
You will be expected to perform other duties as assigned.
Review and process credit applications.
Conduct financial analysis including 3rd party report review.
Create customer accounts in ERP for approved credit applications and cash on delivery customers.
Set up job accounts in ERP upon approval from Credit Manager.