Collections Administrator (Hybrid)

Barr • Minneapolis, MN

6d • $24 - $28 • Hybrid

About The Position

Barr is seeking a collections administrator to join our Minneapolis, Minnesota, team. In this hybrid role, you will support the Project Accounting team and business units by managing accounts receivable collections and resolving internal and external account inquiries. You will monitor client accounts, communicate with clients regarding outstanding invoices, investigate payment discrepancies, and maintain accurate financial records within our ERP/accounting systems. This role plays an important part in supporting Barr’s financial operations by ensuring timely payment of invoices and maintaining strong relationships with clients. You will collaborate closely with the Project Accounting team to resolve billing discrepancies and ensure account accuracy. A successful person in this role is highly organized and has outstanding internal and external client service. They are comfortable working independently while collaborating closely with teams and using their problem-solving skills to resolve issues and maintain accurate records. They also enjoy working in a fast-paced environment and can manage multiple priorities and deadlines while maintaining excellent attention to detail. Hybrid: a hybrid work arrangement may be considered for this position. A hybrid work arrangement refers to splitting time worked between a Barr office and a home office. This position is based out of Barr’s Minneapolis, Minnesota, office.

Requirements

• Two years of relevant experience.
• Supporting accounts receivable and collections in a B2B environment.
• Demonstrated knowledge of accounting principles.
• Software: proficiency in the Microsoft Office Suite, including Word, Outlook, and intermediate Excel (i.e., formulas).
• Communication: strong written and oral communication skills, with an emphasis on internal and external client service.
• Must be legally authorized to work in the United States without the need for sponsorship by Barr, now or in the future.

Nice To Haves

• Experience working with Deltek Vision or Deltek Vantagepoint.
• Experience working in a professional services or consulting environment.
• Experience with ERP or accounting systems used for accounts receivable and collections.

Responsibilities

• Accounts receivable monitoring and collections: monitoring and maintaining up-to-date records for client accounts and reviewing accounts in arrears to ensure appropriate actions are taken.
• Client communication and account support: respond to client inquiries regarding payment status by providing detailed reconciliations and account statements and resolving payment disputes. Follow up with clients regarding outstanding invoices to ensure timely payment.
• Payment investigation and account reconciliation: investigate overpayments and short payments, and work with cash application and project accounting administrators (PAAs) to research and reconcile account balances and discrepancies.
• Billing discrepancy resolution and internal collaboration: work closely with PAAs and internal teams to research and resolve billing discrepancies and ensure client accounts remain accurate. Support the Project Accounting team on administrative projects, as needed.
• Collections administration and documentation: maintain accurate records of collections activities in ERP system. Provide clients with ACH payment information and complete ACH forms.

Benefits

• Competitive, affordable insurance plans: Medical, dental, vision, life, disability, accidental death insurance, and flexible spending accounts for medical and dependent care
• Retirement benefits: 401(k) retirement savings plan with company contribution and an Employee Stock Ownership Plan (ESOP) with company contribution in Barr stock
• Profit distribution: Barr has a "no retained earnings" model and distributes all profit to our employees through our annual bonus distribution plan, ESOP, and dividends to shareholders
• Professional development benefits: Annual time and expense allowances, mentorship program, and many internal training opportunities
• Work/life balance: Paid time off, holidays, overtime for non-exempt/hourly staff, and compensatory time for exempt/salaried staff (time off or pay for extra time worked), paid family leave
• Wellness focus: Ergonomic analysis and equipment, Personal Protective Equipment allowance, wellbeing-focused educational opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees