CMMS Manager

JLL•Columbus, OH

2d•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. CMMS Manager - JLL What this job involves: The CMMS Manager is responsible for the overall administration, performance, and integrity of the site’s Computerized Maintenance Management System (CMMS), with a primary focus on Maximo. This position leads planning, scheduling, data governance, and system optimization to ensure maintenance activities are compliant, resource‑efficient, and aligned with contractual and regulatory requirements. The CMMS Manager partners closely with Facilities leadership, Maintenance, Engineering, EHS, Quality, and external vendors to support a high‑reliability, audit‑ready environment. What your day-to-day will look like: Serve as Maximo SME, managing system configuration, workflows, asset hierarchy, job plans, PM libraries, user access, and data integrity across all records. Ensure CMMS compliance with cGxP, ALCOA+, audit trails, validated workflows, and maintain documentation readiness for regulatory audits and inspections. Oversee planning and scheduling of all preventive, corrective, and project work orders including scope accuracy, job plans, safety requirements, permits, parts, labor, and vendor coordination. Manage PM load-leveling, backlog, forecasting, daily scheduling updates, break-ins, and ensure compliant work order closeout with complete documentation. Integrate safety hazards, LOTO requirements, and permit needs into all planned activities while ensuring Level 1 equipment work meets quality standards. Lead continuous improvement efforts for Maximo usability, reporting, reliability programs, and alert management to compliance risks or data integrity concerns. Partner with Facilities Managers, Chief Engineers, Planners, Schedulers, and Technicians to align maintenance activities with operational priorities and clarify technical requirements. Coordinate internal and external service providers, support capital planning with asset performance data, and manage vendor coordination and parts forecasting. Develop and deliver KPI dashboards and reports on work order aging, backlog, compliance, PM completion, technician performance, and analyze trends for optimization opportunities. Support facility shutdowns, emergency response, and critical maintenance windows with availability for work during site closures, weekends, evenings, or holidays as required.

Requirements

5+ years of relevant experience in CMMS administration, planning, scheduling, maintenance, or reliability engineering.
Expert-level knowledge of CMMS systems—Maximo strongly preferred.
Strong written and verbal communication skills.
Proficiency with MS Office (Excel, Word, Outlook) and MS Project.
Knowledge of cGxP procedures and controlled maintenance environments.
Understanding of building systems, maintenance strategies, and reliability concepts.
Ability to interpret technical documents, engineering drawings, and maintenance libraries.
Knowledge of planning methodologies, preventive maintenance strategies, RCM, FMEA, and RCA.
Proven ability to work well with internal and external stakeholders in a fast‑paced environment.

Nice To Haves

Experience with CIM Visual Planner or similar scheduling tools.
Experience administering validated CMMS environments.
Knowledge of GMP/GXP, audit trails, and system validation principles.
Experience supporting capital planning, asset lifecycle management, and infrastructure projects.

Responsibilities

Serve as Maximo SME, managing system configuration, workflows, asset hierarchy, job plans, PM libraries, user access, and data integrity across all records.
Ensure CMMS compliance with cGxP, ALCOA+, audit trails, validated workflows, and maintain documentation readiness for regulatory audits and inspections.
Oversee planning and scheduling of all preventive, corrective, and project work orders including scope accuracy, job plans, safety requirements, permits, parts, labor, and vendor coordination.
Manage PM load-leveling, backlog, forecasting, daily scheduling updates, break-ins, and ensure compliant work order closeout with complete documentation.
Integrate safety hazards, LOTO requirements, and permit needs into all planned activities while ensuring Level 1 equipment work meets quality standards.
Lead continuous improvement efforts for Maximo usability, reporting, reliability programs, and alert management to compliance risks or data integrity concerns.
Partner with Facilities Managers, Chief Engineers, Planners, Schedulers, and Technicians to align maintenance activities with operational priorities and clarify technical requirements.
Coordinate internal and external service providers, support capital planning with asset performance data, and manage vendor coordination and parts forecasting.
Develop and deliver KPI dashboards and reports on work order aging, backlog, compliance, PM completion, technician performance, and analyze trends for optimization opportunities.
Support facility shutdowns, emergency response, and critical maintenance windows with availability for work during site closures, weekends, evenings, or holidays as required.