Clinical Office Assistant - Rehab
About The Position
The Clinical Office Assistant position at Advocate Christ Medical Center - Pediatrics Rehabilitation involves providing comprehensive administrative and clerical support in a rehab healthcare environment. This full-time role, with a 40-hour work week, includes greeting patients, managing appointments and calendars, handling telephone calls, processing patient records, and performing various office tasks. The assistant will work across multiple sites, including Palos Heights and the Outpatient Pavilion in Oak Lawn, with a structured weekly schedule. Advocate Health, the parent organization, is a large nonprofit integrated health system committed to clinical innovation and patient care.
Requirements
- High School Graduate.
- Typically requires 1 year of experience in performing scheduling, customer service, and administrative/clerical support duties in a rehab healthcare environment.
- Ability to multi-task, route calls, greet patients, and maintain a schedule of appointments/meetings.
- Proficient in the use of Microsoft Office (Excel, Power Point, Access and Word) or similar products, including maintaining, tracking, and entering data in a database and/or spreadsheet software.
- Strong organizational skills and attention to detail.
- Ability to effectively communicate (written, and verbal), build rapport, and relate to all people.
- Ability to operate standard office equipment.
Nice To Haves
- EPIC exp preferred.
Responsibilities
- Greets patients and visitors in a prompt, courteous, and helpful manner, collects insurance co-payments, and responds to routine requests for information.
- Schedules and maintains calendar of appointments, meetings, and travel.
- Coordinates related administrative aspects such as agendas, site selection, food/beverage selections, audio-visual arrangements, and document preparation.
- Schedules patients and enters information into the computer system.
- Coordinates patient appointments with other areas or physician offices as needed.
- Answers and screens telephone calls, triages clinical calls and resolves problems appropriately.
- Assembles, copies, and releases patient medical records.
- Works with Medical Records Department regarding requests for notes/additional information.
- Generates basic reports, modifies/updates existing reports, and distributes reports as needed.
- Opens, sorts, and distributes mail and department documents efficiently.
- Operates and maintains office equipment (fax, printer, photocopier, etc.) and may order office supplies.
- Completes referrals, tracks, and follows up on need for re-authorizations, processes patient registration, and obtains required information.
- May process billing/reimbursement forms and other department records.
- Maintains logs and reports; performs simple calculations as needed.
- Assists with gathering, organizing, and compiling data for reports, meetings, etc.
Benefits
- Comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more.
- Compensation Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
- Premium pay such as shift, on call, and more based on a teammate's job
- Incentive pay for select positions
- Opportunity for annual increases based on performance
- Paid Time Off programs
- Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
- Flexible Spending Accounts for eligible health care and dependent care expenses
- Family benefits such as adoption assistance and paid parental leave
- Defined contribution retirement plans with employer match and other financial wellness programs
- Educational Assistance Program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
