Clinical Coordinator/Immunization Records Specialist

Western New Mexico University•Silver City, NM

73d•Onsite

About The Position

Collaboratively works with WNMU School of Nursing administrators, faculty, staff, and clinical liaisons at healthcare facilities to ensure high-quality clinical learning outcomes. Provides operational support, recruits and retains clinical placement sites, and maintains accurate academic program data necessary for regulatory compliance. Oversees all aspects of the clinical placement process and ensures effective operation of clinical practicums by arranging, organizing, and managing clinical sites.

Requirements

Bachelor's degree in health education or health science and two years of experience in a clinical, laboratory, or healthcare environment, OR an associate's degree and four + years of professional experience in any of the above; OR an equivalent combination of education and experience that would demonstrate the ability to perform the essential functions of the job.
Computer skills required
Data collection and analysis
Advanced written and verbal communication skills
Organizational skills
Experience coordinating work-based learning opportunities.
Skills and knowledge of Microsoft applications.
Valid New Mexico driver's license.
Must pass a Defensive Driving Course within 2 months of hire date.

Nice To Haves

Preference may be given to candidates with prior experience in a healthcare environment.

Responsibilities

Coordinate student and faculty clinical onboarding requirements.
Monitor student placements and clinical records.
Submit student and faculty clinical records (e.g., health screens, immunizations, background checks) as required by clinical agencies.
Maintain memoranda of understanding/contracts with clinical agencies.
Submit mandatory legal documentation for clinical instructors and students.
Secure and coordinate clinical placements for incoming and continuing students in assigned academic programs.
Manage communication-related to clinical placements (e.g., notifications to students, clinical agency liaisons, and preceptors).
Coordinate regular assessments of clinical agencies by students and faculty.
Coordinate regular assessments of program outcomes by agency and employer liaisons.
Provide syllabi and learning materials with student and preceptor objectives and expectations to clinical agency liaisons.
Provide comprehensive administrative, operational, and project support to the program directors and faculty.
Create and manage assigned databases to ensure complete and accurate information. Compile reports and communicate data to appropriate stakeholders. Databases may include: Clinical placement tracking (e.g., sites, clinical hours, other related information); Contracts/MOU agreements; Student admission and clinical onboarding submissions.
Performs other related duties as assigned.