Clinical Compliance Coordinator

Ivy Tech Community College • Indianapolis, IN

1d • $18 - $20

About The Position

The Clinical Compliance Coordinator is responsible for collecting, verifying, tracking, and maintaining required clinical compliance documentation for students enrolled in Health Sciences programs. This role ensures students meet all regulatory, institutional, and clinical site requirements prior to participating in clinical experiences and maintains accurate records in compliance with FERPA and other applicable regulations.

Requirements

• Associate’s degree required; Bachelor’s degree preferred in healthcare, health sciences, or a related field
• Working knowledge of medical terminology and healthcare documentation requirements
• Strong organizational skills with the ability to manage multiple deadlines
• High level of attention to detail and accuracy
• Ability to handle confidential information professionally and ethically
• Strong written and verbal communication skills
• Proficiency with Microsoft Office, Google Workspace, and database systems
• Ability to work independently and collaboratively in a fast-paced environment

Nice To Haves

• Experience working in higher education, healthcare, or clinical education programs
• Familiarity with clinical compliance management systems (e.g., CastleBranch, Complio, Exxat)
• Knowledge of FERPA, HIPAA, and clinical regulatory standards
• Experience coordinating with clinical partners or external agencies

Responsibilities

• Collect, review, and verify student clinical compliance documentation, including but not limited to: Physical examinations, Immunization records, CPR certification, Drug screen results, Criminal background checks, TB testing, and other program-specific requirements
• Track compliance deadlines and notify students of missing or expiring documentation.
• Maintain accurate and confidential student records in designated compliance management systems, databases, and shared platforms.
• Communicate compliance requirements clearly to students, faculty, program chairs, and clinical partners.
• Serve as a primary point of contact for student questions related to clinical compliance requirements and processes.
• Ensure adherence to clinical site, accrediting agency, state, and institutional policies.
• Generate reports and conduct audits related to student compliance status as requested.
• Collaborate with program leadership and clinical partners to resolve compliance issues or exceptions.
• Assist with onboarding processes for students entering clinical programs.
• Update, track, and maintain clinical affiliation agreements to ensure accuracy, currency, and compliance with institutional and partner requirements.
• Conduct clinical site visits to support partnership quality, verify requirements, and maintain effective working relationships.
• Stay current on evolving clinical compliance requirements, regulations, and best practices.
• Support continuous improvement of compliance workflows and documentation processes.

Benefits

• Health & Wellness Access to a comprehensive vision care plan with low-cost exams and allowances for glasses or contact lenses
• Employee Assistance Program offering no cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
• Financial & Retirement Benefits All employees can contribute pre-tax or post-tax dollars through payroll deduction to build retirement savings
• Educational Benefits Fee remission for employees, spouses, and legal dependents.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree