Clinical Administrative Assistant

PRIMARY CARE PARTNERS INC • Grand Junction, CO

5d • $16 - $16

About The Position

To provide administrative support to the clinical department team

Requirements

• One - three years’ experience in office setting; familiarity with general office procedures.
• Excellent word processing, spreadsheet, database, spelling, grammar and writing skills; excellent organization and computer skills.
• Must be personable, and able to interact with a wide variety of people and personalities.
• This would include having a pleasant voice and customer service skills.
• You must also be able to sit or stand for long periods of time.
• High school diploma required.

Nice To Haves

• Experience in health care setting is advantageous.
• Knowledge of medical terminology preferred.

Responsibilities

• Assisting providers and back office in completing patient paperwork
• Faxing results and referral notes to other offices
• Scoring and inputting clinical assessment tools
• Creating functional work flows for front and back office
• Running reports, answering emails, making copies
• Review and complete registry reports as needed
• Take messages, create tasks/follow-ups and deliver to the appropriate team members
• Prepare, clean and stock exam rooms and office supplies – Check and pull expired supplies monthly
• Creating patient intake packets for all back office/needed paperwork, including vaccine consents
• Updating back office forms, and creating resources for the back office
• Providing WIC resources and education at the request of provider
• Scrubbing schedules for correct appointment length– checking for procedure appointment times/making sure supplies are available.
• Contacting pharmacies regarding medication stock/supplies
• Pulling and inputting new patient and new baby records (immunizations and vitals)
• Utilizing the computer programs to create resources for the front and back office
• Flexibility floating between the Grand Junction and Fruita office
• Sample management, rotation, and ordering
• Assist with tracking ROAR
• Scanning documents into patient charts
• Inputting, x-printing, and routing faxes
• Closing referral loops
• Acting as liaison between WCP Providers, pharmacies, and other medical offices and schools, PCP centralized support teams
• Checking the statuses of prior authorizations
• Making new baby and new patient welcome bags
• Managing Formula Samples, meeting with Reps (sample/sales reps)
• During downtime Assisting Office Administrative Assistant
• Act as courier for labs specimens
• Schedule, make the agenda, take minutes, and Attend IDTs, and work with staff to prepare for those meetings
• Assisting in the training for new employees
• Scheduling patients for appointments at the direction of the back office or lead
• Pulling information from CIIS and to ensure proper continuation of care
• Delivering mail
• Serving on Task Forces/Committees
• Assisting with Seasonal/Specialty Clinics
• Updating signage

Benefits

• 100% Employer-Paid Health Insurance Premiums
• Paid Vacation and Sick Time
• A Strong Commitment to Work-Life Balance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees