Clinical Administrative Assistant II
About The Position
Maintains and logs all Providers and other clinical staff's CME requirements, mandatory training requirements, and performs statistical recordkeeping for the office/department. Performs all tasks associated with a medical assistant and as needed, tasks associated with Ortho Technician. Is responsible to have all educational material updated and in stock. Assist with delivery of essential EHMG communication/participation in daily huddles as needed and as directed by manager. Schedules surgeries for the doctors and performs pre-authorizations and updates the personal data appliances/calendars of the Providers.
Requirements
- High School Diploma, GED or higher level of education.
- Two years of medical/surgical experience in a medical/physician office setting.
- Medical Terminology
- Strong leadership ability, good organizational skills, independent and critical thinking skills, and sound judgment.
- Strong ability to communicate complex and/or controversial topics and concepts to a wide and diverse audience.
- Act 33 with renewal
- Act 34 with renewal
- Act 73 FBI Clearance
Responsibilities
- Schedules surgeries for the doctors and performs pre-authorizations and updates the personal data appliances/calendars of the Providers.
- Functions as the administrative assistant to the Orthopedic Surgeon and the Practice Manager.
- Maintains physician PTO/CME schedules and posts these to the master office calendar for staffing
- Monitors CME credits to ensure completion within the cycle, and records and maintains records for documentations of such
- Monitors the supply of educational materials and orders/renews at appropriate times.
- Reviews new educational material when it becomes available as to appropriateness for the practice.
- Coordinates the doctors' and NPP office schedules in the PDA's, along with their meeting & personal appointments to maintain an efficient flow.
- Accurately takes and records messages relaying them to the appropriate person
- Assists with coordination of communications and projects related to the orthopedic practices
- Provides assistance to the Practice Manager/Administrator in maintaining communication among all the offices and teams
- Gathers information from sources during survey process as requested
- Communicates the monthly physician schedule to the physicians and other offices within our practice
- Maintains competencies including timely renewals of all licensure of staff employed by EHO
- Responsible for all clinical duties of an orthopedic practice
- Rooms the patients
- Documents a History & Physical and takes any vital signs requested by physician
- Draws injections and places supplies for such into the patient exam rooms
- Makes sure x-ray images and readings are available in the exam rooms for the appropriate patients
- Monitors HIPAA compliancy in the clinic with images and patients names being viewed
- Obtains consents and performs MRSA nasal swabs when requested by physician
- Obtains surgical consent, completes patient intake forms, and schedules dates of surgery for the surgical candidates.
- Reviews all preoperative testing prior to surgeries and places such for physician to sign off on
- Replaces products in each exam room as they are used and maintains an adequate stock of supplies
- Performs preauthorization’s with the insurance companies of all patients having surgery and relays the auth # to the appropriate department at the hospital and at ortho billing
- Other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
