Clinical Admin Support Associate

Virginia Information Technologies Agency • Staunton, VA

2d

About The Position

Provides comprehensive administrative support to the Director’s Office and, as
needed, extends support across key operational areas including the Information
Center, Nursing, Medical Staff Executive Committee, Quality Management, Risk
Management, and Health Information Management (HIM).
This role also serves as a central point of coordination for supply and
inventory oversight, ensuring timely ordering, tracking, and distribution of
patient care items across all units. Responsibilities include managing supply
requests through Western State Hospital (WSH), maintaining appropriate inventory
levels (including patient clothing, food, and essential care items), and
supporting individualized patient needs through thoughtful and responsive
ordering.

Requirements

• High school graduate or equivalent
• Experience in an administrative support role to a manager or supervisor
• Ability to organize and carry out clerical and administrative support tasks, including document preparation, filing, etc.
• Experience with Microsoft Office and database applications (Word, Excel, etc.)
• Ability to interact with others in person and by phone in a patient, courteous, organized, and efficient manner; skills in establishing and maintaining effective working relationship with staff
• Ability to organize and prioritize tasks, including the ability to successfully manage multiple projects simultaneously
• Ability to maintain confidentiality, learn and be guided by privacy regulations (e.g. HIPAA) and to treat confidential and personal information with sensitivity and responsibility
• The ideal candidate must be highly adaptable, organized, and responsive, with the ability to shift priorities quickly in a fast-paced healthcare environment while maintaining strong attention to detail.

Nice To Haves

• Experience in an administrative support role to a manager or supervisor in a health care setting
• Some college coursework
• English; Bilingual
• Veteran

Responsibilities

• Provides comprehensive administrative support to the Director’s Office
• Extends support across key operational areas including the Information Center, Nursing, Medical Staff Executive Committee, Quality Management, Risk Management, and Health Information Management (HIM).
• Serves as a central point of coordination for supply and inventory oversight
• Ensuring timely ordering, tracking, and distribution of patient care items across all units.
• Managing supply requests through Western State Hospital (WSH)
• Maintaining appropriate inventory levels (including patient clothing, food, and essential care items)
• Supporting individualized patient needs through thoughtful and responsive ordering.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees