CLERK TYPIST SPECIALIST - F/C - 60005934

State of Florida

3d • Onsite

About The Position

The Florida Department of Children and Families (DCF)
is the state of Florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking and public assistance. The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.
Within DCF, the Substance Abuse and Mental Health (SAMH) Program office is recognized as the single state authority for substance abuse and mental health services. The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders.
Florida State Hospital (FSH) is a mental health treatment facility owned and operated by the State of Florida and is part of the Department of Children and Families. The department’s mission is to “work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.”
FLORIDA STATE HOSPITAL IS A TOBACCO FREE FACILITY.
TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.
This is a highly responsible and professional position serving as Clerk Typist Specialist – F/C within Unit 23. The ideal candidate will be a collaborative team player who works seamlessly across all sections within the program office. This role requires the use of independent judgment, a proactive approach to responsibilities, and exceptional attention to detail. If you are driven, organized, and thrive in a fast-paced environment, we encourage you to apply.
Specific Duties and Responsibilities include:
This position requires lifting, pulling, and squatting. Duties of this position require the incumbent to be knowledgeable of, and utilize the principles of Total Quality Management. as needed.
This position is located in Forensic Services and falls under the supervision of the Medical Unit Supervisor-Forensic/Corrections
This position involves a variety of clerical skills, which includes computer use (Microsoft Word, Excel, etc.), typing, prioritizing, monitoring and scheduling duties. It involves the ability to exercise problem solving techniques and work toward a cohesive smooth working environment while dealing with multiple projects each day. It also involves the exercise of independent judgment, initiative and the development of specialized work methods, procedures and their application for solution of technical problems.
This position involves effectively managing the purchasing activities. This includes coordinating and completing administrative processes associated with them. Prepares and submits electronic and/or paper requisition to the proper warehouse and/or suppler. Receive and/or pick-up supplies for distribution of said supplies. Maintains Unit PAR Levels of inventory previously set by the Medical Unit Supervisor. Maintains a clean work area. The position requires that you be able to push or pull a supply cart that could weigh up to 150 lbs. up and/or down possible incline to the supply rooms. Use the proper lifting techniques to unload, stock, and deliver supplies.
Demonstrates professionalism through work habits and attitude toward customers, teammates and leadership; Demonstrates professional competency and works well with others; communicates clearly and listens effectively; keeps others informed; deals effectively with conflict. Schedules leave requests in advance and ensures work assignments are covered; If needed, paper timesheets are submitted accurately by required timeframes. Is well organized; uses time effectively; acts independently. Self-Motivated to succeed; extends personal resources; builds on strengths and works on deficiencies. Managing and/or Initiate change effectively and adapts to necessary changes in operations. Managing phone calls professionally, courteously, and promptly. Planning for meetings/events and coordinates with other parties as required. Preparing (create, edit, print, package) all types of written communication materials as requested. Tracking of projects on spreadsheets and calendars.
This position will work closely with and provide back up for staff assigned to Patient Property. Those duties include that you will have to effectively organize and maintain office records/files. Maintain organization of patient property files, documents, records, via filing and/or scanning electronic and hard copies etc. Timely and accurately prepares files, documents, records, etc. for delivery and filing. Timely and accurately collect, inventory, box, file, store residents' property, etc.
Attends/participates in 100% of mandatory training as required by supervisor in accordance with FSHOP 225-1. Performs other related duties as assigned
Performs other related duties as required.

Requirements

• Knowledge of correct spelling, punctuation and grammar usage.
• Skill in typing.
• Ability to alphabetize and file.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to use correct spelling, punctuation and grammar.
• Ability to type letters, memoranda and other standard business forms in correct format.
• Ability to operate general office equipment.
• One year of secretarial or clerical work experience; or
• Possession of a Certified Professional Secretary Certificate.
• Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for the required work experience.
• A high school diploma or its equivalent can substitute for the required work experience.

Responsibilities

• This position requires lifting, pulling, and squatting.
• This position involves a variety of clerical skills, which includes computer use (Microsoft Word, Excel, etc.), typing, prioritizing, monitoring and scheduling duties.
• This position involves effectively managing the purchasing activities.
• Demonstrates professionalism through work habits and attitude toward customers, teammates and leadership
• This position will work closely with and provide back up for staff assigned to Patient Property.
• Attends/participates in 100% of mandatory training as required by supervisor in accordance with FSHOP 225-1.
• Performs other related duties as assigned

Benefits

• Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits.
• For a more complete list of benefits, visit www.mybenefits.myflorida.com.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED