Clerk Typist

Academy School District 20•Colorado Springs, CO

3d•$18 - $19•Onsite

About The Position

Performs clerical duties in support of the school, office, or district. The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time. Reports consistently for work as scheduled Performs other duties as assigned Attains proficient or higher evaluations on established Performance Standards Answers telephone, provides information to callers, takes messages, forwards phone calls as appropriate; greets visitors to building courteously, determines their needs, and provides information or directions Composes, performs, and types correspondence and reports including updates lists related to department functions Confirms appointments and meetings Develops and implements office procedures and methods to ensure the efficiency of office operations Files and sorts a variety of documents, to include sensitive and confidential information Interprets and explains district rules, regulations, and procedures to the public Keeps lost and found items and arranges for disbursement Keeps records of students using the health clinic and directs the student for proper care Maintains an attractive and comfortable reception area Maintains inventory of office supplies/purchases; orders and tracks materials and supplies as necessary Maintains responsibility for the clerical operations of a departmental office Maintains various databases, reports, and office filing systems Makes announcements and pages on the intercom system Opens, sorts, and distributes incoming mail, and/or prepares outgoing mail as required Performs a variety of duties using various types of office equipment Performs routine typing activities related to departmental functions Prepares and processes reports which require research, computation, and compilation Processes and inputs data entry for student registration Processes and inputs data for student information Provides assistance to students Provides back up assistance to other office staff Records information of all school accidents and files or forwards accordingly

Requirements

Ability to adapt to changing technologies and to learn functionality of new equipment and systems
Ability to communicate effectively verbally and in writing
Ability to create, access, input, retrieve, and manipulate information in various software systems
Ability to establish and maintain accurate record keeping, document management, and filing systems
Ability to establish and maintain effective working relationships with individuals from many diverse backgrounds and professions including supervisors, administrators, coworkers, staff, students, parents, and the general public
Ability to follow oral and written instructions
Ability to greet and interact with the public in a courteous and professional manner
Ability to maintain confidentiality
Ability to manage simultaneous demands and set clear priorities
Ability to perform routine bookkeeping and clerical accounting tasks effectively and efficiently
Ability to work days, hours, locations, and assignments as directed by the supervisor within the position responsibilities
Ability to work independently without direct supervision
Commitment to the education of students as a primary responsibility
Communicates effectively with students and adults in a wide variety of settings
Computer proficiency including office productivity applications
Considerable knowledge of policies, procedures, and overall district functions
Demonstrated ability to manage simultaneous demands and set clear priorities
Demonstrated ability to work well with others in a team setting
Demonstrates citizenship, compassion, courage, discernment, excellence, honesty, hope, integrity, patience, perseverance, reliability, respect, responsibility, and trustworthiness
Demonstrates effective organizational and time management skills
Detail-oriented
Energetic, creative, innovative, flexible
Excellent cooperative, collaborative, and problem-solving skills
Knowledge of office methods and procedures including appropriate telephone etiquette
Knowledge of Special Education, other educational programming, and associated legal requirements as related to the needs of the students assigned to the teacher
Promotes a positive climate, culture, and community
Strong mathematical and analytical skills
Strong organizational, interpersonal, written, listening, and verbal communication skills
Student-centered and relationship-focused
Understanding of data privacy laws and their implications for the educational community
Willingness to participate in ongoing training as required
High school graduate -high school diploma or equivalent

Responsibilities

Reports consistently for work as scheduled
Performs other duties as assigned
Attains proficient or higher evaluations on established Performance Standards
Answers telephone, provides information to callers, takes messages, forwards phone calls as appropriate; greets visitors to building courteously, determines their needs, and provides information or directions
Composes, performs, and types correspondence and reports including updates lists related to department functions
Confirms appointments and meetings
Develops and implements office procedures and methods to ensure the efficiency of office operations
Files and sorts a variety of documents, to include sensitive and confidential information
Interprets and explains district rules, regulations, and procedures to the public
Keeps lost and found items and arranges for disbursement
Keeps records of students using the health clinic and directs the student for proper care
Maintains an attractive and comfortable reception area
Maintains inventory of office supplies/purchases; orders and tracks materials and supplies as necessary
Maintains responsibility for the clerical operations of a departmental office
Maintains various databases, reports, and office filing systems
Makes announcements and pages on the intercom system
Opens, sorts, and distributes incoming mail, and/or prepares outgoing mail as required
Performs a variety of duties using various types of office equipment
Performs routine typing activities related to departmental functions
Prepares and processes reports which require research, computation, and compilation
Processes and inputs data entry for student registration
Processes and inputs data for student information
Provides assistance to students
Provides back up assistance to other office staff
Records information of all school accidents and files or forwards accordingly