Clerk, Materials Mgmnt

NueHealth•Lee's Summit, MO

29d

About The Position

This role is responsible for maintaining the supply inventory in a cost saving and timely manner. She/he will determine and maintain appropriate inventory levels of materials required to meet the requirements of the Facility patient census and surgical and procedural schedules, as determined by the Materials Manager.

Requirements

High School Diploma required
Working knowledge of medical terminology
Computer experience required

Nice To Haves

Experience in materials management preferred

Responsibilities

Demonstrates knowledge of appropriate vendors from whom to obtain requested equipment and supplies
Coordinates the placement of purchase orders in a timely manner when requisitioned by various departments
Verifies accurate pricing when orders are placed and confirms that accurate pricing is reflected on the corresponding invoice
Proactively reviews schedules and patient census to foresee any unusual high or low demand of supplies and orders accordingly
Continually communicates with the Operating Room Manager and the Materials Manager regarding special procedure requirements and works with the clinical staff in various departments to establish appropriate Min/Max Inventory Levels for all supplies
As directed by the Manager, reviews files and records regarding orders and back orders at specific intervals to ensure timely delivery and to determine delays; making product end users aware of same
Centrally coordinates and promptly performs necessary follow-up regarding supply, drug and equipment recall notices; maintaining paperwork that documents the recall process and tracking return shipments of recalled items
Supervises receiving area to maintain security and ensure that supplies have been received, delivered and recorded according to Facility Policy and Procedures. Keeps receiving area clear and free of clutter
Verifies that packing slips and purchase orders have been reconciled according to policy and addresses any discrepancies with the vendor in a timely fashion
Reconciles all invoice discrepancies before approving invoices for payment and sending to Accounts Payable Department for payment
Designates a General Ledger Account Number to be applied to each purchased item or service prior to submitting invoices to the Accounts Payable Department
Coordinates communication of chargeable supplies to the Accounts Receivable Department
Responsible for maintaining proper levels of inventory and for timely supply distribution to all designated areas
Coordinates physical inventory count process with Materials Manager and DON, and appropriate department managers according to Policy and Procedure for Conducting a Physical Count
Monitors and compares supply prices and demonstrates an understanding of how cost-effective purchasing choices can affect the facility's financial bottom line
Participates in SVAC as directed by the Materials Manager and DON
Maintains appropriate information systems designed for the collection and maintenance of records and documentation pertinent to supplies, equipment and PAR level replenishment
Understands process allowing for the immediate retrieval of Material Safety Data Sheets ("MSDS") as needed
Maintains files in accordance with Hospital Policy and Procedures
Maintains a "Return Log" to document proof for returned item credits
Is familiar with records of warranties and preventive maintenance requirements and contracts
Maintains logs related to linen supplies, if applicable and as directed by Materials manager and Director of Nursing
Maintains supplies and records for bio-hazardous waste management, as directed by MM and DON