CLERK III, HUMAN RESOURCES

COMMUNITY HEALTH OF SOUTH FLORIDA INC•Cutler Bay, FL

12d

About The Position

The Clerk III is responsible for maintaining an accurate filing system and performing other clerical duties of the Human Resources Office. Contributes to the wellbeing and development of the organization’s most precious asset, its people – on a daily basis. Detailed instructions and close supervision are received at the beginning of work and on new assignments, but regular routine assignments, may be performed more independent and some initiative and judgment is utilized as experience is gained.

Requirements

A minimum of a high school diploma or GED.
1 year of office experience required, preferably in a Human Resources Department.
Ability to meet and deal courteously with the general public.
Maintain current CPR certification from the American Heart Association.
Ability to work independently; strong-organizational skills and outstanding people skills.
Ability to type labels, form letters, basic general typing.
Ability to handle the demands of a fast-paced Human Resources Office.
Must be able to type 30 – 35 WPM.

Responsibilities

Receives, greets and directs visitors and staff in a pleasant and friendly manner; monitors attendance of application log daily.
Orders, organizes and maintains all materials pertaining to Human Resources including forms.
Responds to telephone calls quickly (within 3 rings) in a courteous and appropriate manner that addresses the needs of the caller.
Prepare pre-employment file for provider, i.e., check-in sheet, registration form, medical history form, universal precaution form, etc.
Walk applicant through pre-employment process and complete all steps.
Obtain two most recent telephone, written, or E-Verify references for recommended applicants.
Administers typing and dictation test. Explains testing procedures distributes materials and monitors the examinations. Proofreads typing examinations and dictation test if applicable.
Responsible for OIG, Reference Check and Uniform Sizing for all new staff and accompany employee to Security Department to obtain I.D. Badge and parking decal.
Processing volunteers/AARP participants into the Volunteer Program, which includes appointment for physical, fingerprinting and background screening.
Check in new employees on first day of employment and assist them with forms.
Responsible for scanning current, new and termed employee’s into the P: Drive and ADP system.
Maintains volunteer records.
Types and maintains monthly meeting minutes and Customer Service Committee Minutes. As well as providing coverage to Administration – when needed/required.
Assist in the scheduling of applicants for interviews and paperwork preparation, when needed.
Assists in the audits of personnel folders.
Scans paperwork on a daily basis.
Files all paperwork into appropriate files.
Handles incoming and outgoing correspondence, forwarding incoming mail to appropriate staff member.
Understands and adheres to legal guidelines pertaining to confidentiality.
Reports to work on time and ready to work with minimal absenteeism.
Adheres to Confidentiality Policies and Procedures / HIPAA Regulations.
Other duties as assigned.