Clerk III - Cashier / Mailroom

Texas Health & Human Services Commission • Lubbock, TX

47d • Onsite

About The Position

Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence. The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you! The Clerk III reports directly to the Financial Officer at the facility (state hospital or state-supported living center) and provides administrative and financial support services. The Clerk III routinely performs advanced (senior level) clerical and financial work for the financial office in areas of bookkeeping and financial activities (such as, compiling and tabulation of data), inventory audits, and mail processing. Is also responsible for the coordinating of clerical activities including requesting materials and office supplies, handling and transporting facility documents or mail and maintaining accurate financial files. The Clerk III has a working knowledge of the HHSC rules and facility policies and procedures, demonstrates the ability to communicate clearly both orally and in writing and provides training as needed to other employees. Completion of job duties requires working under limited supervision with considerable latitude for the use of initiative and independent judgment and provides excellent customer service to all consumers.

Requirements

• Knowledge of clerical and financial procedures; proper use of spelling, punctuation, grammar, and arithmetic; of business and financial policies and procedures; and of records administration and postage procedures.
• Skill in using a personal computer. Microsoft applications to include proficiency in Excel, Word, and Outlook, along with the use of 10 key calculator data entry.
• Ability to prepare and maintain records, files, and reports; to transfer client effects or mail from one location to another; to make arithmetic computations; to communicate effectively; and to train other employees.
• Valid Texas driver's license required.
• Experience in accounting and financial operations.
• Experience with a computerized accounting or bookkeeping system.

Nice To Haves

• Experience with local, state, and federal laws and regulations relevant to financial operations of a public entity is preferred.
• Graduation from a standard or high school or equivalent is preferred.
• Experience in a cashier's office setting or customer service environment, preferably in a state hospital or state supported living center setting.
• Experience and education may be substituted for one another on a ear for year basis.

Responsibilities

• Responsible for receiving, sorting, date stamping, and distributing all the campus mail from the post office. Participates in the daily run to the local post office to pickup and drop off mail.
• Receiving, filing, and storing of completed purchase vouchers and journal vouchers (Regional facility) and deposit vouchers. Coordinates requesting materials, postage, registered mail, packages and other office supplies with Financial Officer.
• Assist in maintaining the storage, tracking log, and release of personal effects. Receive patient personal effects from admissions and/or unit drop-off boxes. Perform annual escheats of patient's personal effects.
• Coordinate with the Accounting Technician II (NRAO) or Accountant I (RBMO) in distribution of payroll warrants.
• Distributes cash per patient special requests or client outings. Writes receipts to reflect the source of the funds (petty cash or trust fund) and the purpose of the payment. Receives unused funds back, reconciles the petty cash box, and communicates with the Accountant I (RBMO) the balances needed to replenish the petty cash.
• Prepares daily receipts (call in sheets) and daily bank deposits. Receives funds (cash or check) through mail or at the cashier window. Writes receipts and pulls all documentation together for the Accounting Technician II to deposit.
• Assist the Property Department on their annual asset inventory for all assets in the accounting department.
• Other duties as assigned include but are not limited to administration, cashiers, and fiscal services. Provides training on tasks to new employees in the same role. Participate and/or serve in a supporting role to meet the agency's obligation for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Benefits

• Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Administration of Human Resource Programs
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees