Clerical Specialist - (AM)

Lucas Metropolitan Housing•Toledo, OH

11h•Onsite

About The Position

The primary purpose of this position is to provide clerical assistance to staff of the Asset Management Department and to provide front-line customer service to Affordable Housing participants. The incumbent receives all phone calls and in-person inquiries for the assigned AMP’s. All activities must support Lucas Metropolitan Housing (“LMH”) mission, strategic goals, and objectives. The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned, as needed.

Requirements

High School Diploma or GED equivalent and a minimum of one (1) year of general clerical experience. An equivalent combination of education and experience may be considered.
Must possess a valid Ohio or Michigan driver’s license and be insurable under the Agency’s plan.
To perform this job successfully, the employee should have strong computer skills (e.g. MS Word, Excel, PowerPoint, and Outlook).
Must have the ability to learn other computer software programs as required by assigned tasks.

Responsibilities

Answers incoming calls and receives walk-in visitors, responds to general inquiries from other departments, staff, contractors, residents, and the general public, transfers calls to the appropriate staff member or department.
Enter maintenance work orders for assigned Amps.
Attends AMP and department meetings, records minutes, and distributes time-sensitive information.
Assists with maintaining resident filing system and clerical procedures; maintains accurate and essential files while confirming the security of such records.
Assists with scheduling and processing inspections and generates inspection correspondence; ensures that all inspection paperwork contains all relevant data.
Receives, sorts, and distributes mail in a timely and accurate manner.
Maintains inventory of office supplies and restocks as required.
Demonstrates regular and prompt attendance.
Meets all job safety requirements and all applicable OSHA/PERRP safety standards that pertain to essential functions and maintains licenses and certifications as required.
Performs other duties as assigned.