Clerical Specialist

TEKsystems•San Antonio, TX

2d•$22 - $24•Remote

About The Position

The Clerical Specialist supports the Senior Analyst and contract leadership by providing comprehensive administrative, documentation, and coordination support to the Support to Education and Training (SEAT) program within the Defense Health Agency (DHA). This role requires exceptional written and verbal communication skills, strong attention to detail, and the ability to collaborate with Senior leaders, cross-functional teams, and geographically dispersed partners.

Requirements

DoD Public Trust is required
3 Years demonstrated experience in administrative, clerical, or program support roles in a federal, healthcare, or military environment.
Strong organizational and documentation management skills.
Ability to manage multiple deadlines and maintain compliance with required response and resolution timelines.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams); experience with document or workflow systems preferred.
This position requires an active DoD Clearance (Secret, Top Secret, Top Secret/SCI) or the ability to be obtain an (Interim Secret, Interim Top Secret)
Because an active or interim DoD clearance is required, U.S. Citizenship is required

Responsibilities

Prepare, edit, format, and refine briefing materials and presentations for SEAT and DHA leadership.
Assist with drafting, updating, and organizing SEAT documentation, including annual reviews, revisions, and recommended improvements.
Maintain a structured repository of SEAT documents, issues, and initiatives with proper version control and easy retrieval.
Receive, catalog, and track MTF requirements submissions for completeness, accuracy, and alignment with SEAT standards.
Manage multiple deadlines and ensure compliance with required response and resolution timelines.
Maintain administrative tools, trackers, and documentation systems that support SEAT operational workflows.
Apply emerging administrative and clerical practices, recommending improvements to strengthen data entry and document management processes.
Provide monthly status updates to the Senior Analyst on progress and assigned objectives.
Assist in planning and coordinating strategic planning meetings, governance briefings, requirements reviews, and project-related discussions.
Support communication with Markets and ensure timely responses to operational and corporate support requests.
Coordinate briefing preparation, data collection, and communication packages for SEAT and DHA leadership engagements.
Work effectively with dispersed partners, Senior leaders, and cross-functional teams to maintain strong operational alignment.
Support Junior and Senior Analysts in gathering data for assessments of training effectiveness, cost considerations, and impacts on medical outcomes and patient safety.
Provide administrative support for education and training (E&T) decision-making activities, ensuring alignment with requirements and program goals.
Track SEAT objectives, deliverables, and MTF requirements to support broader program execution and reporting.
Stay current with emerging administrative tools, technologies, and best practices to recommend workflow enhancements.
Provide input to improve SEAT’s data management, document control, and coordination processes.
Support the adoption of new administrative or clerical tools that strengthen efficiency and accuracy.