Clerical Officer

Education Authority Northern Ireland

7d

About The Position

To provide administrative, clerical and secretarial support to the Principal, school staff and Board of Governors.

Requirements

• Hold a minimum of five GCSE passes (Grades A-C) including English Language and Mathematics, or equivalent or higher level qualifications OR have a minimum of three years’ demonstrable experience in an administrative/clerical role
• Evidence of proficiency in the use of computer packages, to include use of Microsoft Word, Excel, PowerPoint and Outlook
• Evidence of knowledge of: The requirements of a Clerical Officer.
• General office administrative processes and records.
• Proven effective time management and organisational skills
• Evidence of a customer focused approach to work
• Ability to work effectively as a team member and also independently
• Evidence of sound interpersonal and communication skills
• Evidence of how your experience and approach to work reflect the school’s values/ethos. You will find information about the school’s values/ethos on our school website

Nice To Haves

• Have previous experience of working in an administrative role within a school environment

Responsibilities

• Operate manual and/or computerised information systems in connection with pupils, staff, budgets, meals, maintenance, examinations, care, medical services, recruitment, transport, etc.
• Complete and submit all returns/records as required.
• Operate requisitioning procedures including the ordering, purchasing, receiving, checking, storage and distribution of resources.
• Receive, receipt and account for all cash.
• Bank monies and maintain banking records.
• Communicate with relevant personnel and provide assistance in relation to financial procedures.
• Operate the telephone/switchboard, receive visitors and provide hospitality as required.
• Provide word processing/typing, filing, duplication and photocopying in support of administrative processes, including the use of E-mail, intranet, and internet facilities, where appropriate.
• Sort, screen and distribute all mail.
• Ensure the secure storage of valuable items and confidential documentation.
• Maintain diaries, arrange appointments, meetings and provide a secretarial service for all staff within the school.
• Service meetings and draft minutes as required
• Assist work placement students with practical tasks and assignments within the school office (where appropriate).
• Such other duties as may be assigned within the level of the post.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED