Clerical Assistant

Vorys, Sater, Seymour and Pease LLP.•Columbus, OH

2d•$18 - $20

About The Position

Vorys is a special place! We offer competitive pay, professional development, a robust benefits package on day one, and a culture of client service that permeates not only how we serve clients, but how we treat one another. Join us and experience The Vorys Difference! Position Summary: The Clerical Assistant in our Document Services Center (DSC) will perform a variety of clerical duties under general supervision according to established policies and procedures. This position will provide assistance in paying invoices, processing conflict checks, making travel arrangements, and working on special assigned projects. The DSC Clerical Assistant will also answer and route phone calls from the Firm's main phone line, take messages when requested, utilize the paging system as necessary and handle emergency calls when needed. This position will assist with any other clerical and administrative tasks as assigned.

Requirements

Excellent interpersonal communication skills, both verbal and written
Excellent spelling and proofreading skills
Basic/Intermediate Microsoft Word skills.
Typing (40+ wpm)
Working knowledge of internet navigation
Ability to organize, prioritize, and produce quality work
Self-motivated and flexible in order to complete assignments in a timely manner
Ability to effectively multi-task
Detail and deadline oriented
Strong teamwork and problem solving skills
Calm and professional demeanor
High school diploma or equivalent required.
No prior experience required. Previous law firm or legal experience preferred.

Nice To Haves

Intapp Flow
Expanded Teams Calling
Work 10/iManage
Chrome River
PDF conversions
Travel arrangement experience

Responsibilities

Prepare conflict of interest checks for matters and groups as assigned.
Make travel arrangements, enter invoices into Chrome River for payment and possibly prepare expense reports for attorneys.
Assist with maintaining client and general files, and preparing files to be closed, as needed.
Assist with basic document revisions, PDF conversions, transcriptions, mail merges and other basic project assignments, as needed.
Answer and route incoming calls from the Firm's main phone line, take messages when requested, page as necessary, and handle emergency calls when needed.
Assist with daily, monthly, and quarterly reports as assigned to assist attorneys and legal assistants’ workloads.
Assist with large mailings, certified mails, mailings for legal assistants/attorneys working remotely, preparing overnight packages, and other related tasks as assigned.
Perform research on received mail to identify proper recipient and other miscellaneous clerical tasks, as assigned.