Clerical Administrative Assistant

Upchurch•Ridgeland, MS

27d•Onsite

About The Position

The Clerical Administrative Assistant will provide day-to-day office and administrative support to the Ridgeland operations team. This role is responsible for handling basic purchasing tasks, processing paperwork, and keeping project and office documentation organized and up to date. The ideal candidate is detail-oriented, dependable, and comfortable working in a fast-paced construction/field operations environment.

Requirements

High school diploma or equivalent required; some college or business/office coursework preferred.
1–3 years of administrative, clerical, or office experience; construction or field operations environment a plus.
Basic understanding of purchasing, invoices, and AP processes preferred.
Proficiency with Microsoft Office (Word, Excel, Outlook); ability to learn company-specific systems.
Strong attention to detail and organizational skills.
Ability to manage multiple tasks and priorities in a deadline-driven environment.
Good written and verbal communication skills.
Reliable, professional, and able to work independently with minimal supervision.

Responsibilities

Support Terry Green and the onsite team with general clerical and administrative tasks.
Maintain organized electronic and hard copy filing systems for project and office documents.
Print, scan, and assemble documents, binders, and packets as needed for meetings, projects, and field staff.
Order and maintain office supplies and basic materials inventory as needed.
Assist with basic purchasing activities, including creating and submitting purchase requests or purchase orders as directed.
Track packing slips/packing lists and ensure they are properly matched to invoices and purchase documentation.
Coordinate with vendors and internal teams to resolve discrepancies with orders, packing lists, and invoices.
Match invoices to purchase orders and packing lists for AP processing.
Review documentation for completeness and accuracy before routing for approval.
Communicate with AP and project teams to resolve questions or missing information.
Assist with logging and tracking RFIs (Requests for Information) as needed.
Assist with logging and tracking submittals as needed, ensuring documents are routed to the appropriate reviewers.
Maintain updated logs/reports to support project teams and leadership.
Provide backup support to others in the office as needed.
Perform other administrative duties as assigned to keep office operations moving forward smoothly.