Clerical and Administrative Assistant – Mid

Patriot Enterprises • Fort Worth, TX

7d

About The Position

Provide general administrative support and perform clerical functions such as preparing correspondence, assisting with travel vouchers, receiving visitors, arranging conference calls, and scheduling meetings.

Requirements

• Bachelor's degree.
• Minimum of 5 years performing duties described in the functional description.
• Must be a United States citizen.

Responsibilities

• Lead calendar standardization across assigned offices, ensuring invite metadata and six ‑ month recurring refresh practices are followed.
• Coordinate complex, multi ‑ stakeholder events (classified up to Secret) including secure facility arrangements and equipment readiness; ensure minutes/action items are captured and tracked.
• Perform final QC on correspondence and senior signature packages; ensure suspense tracking and distribution protocols are met across the organization.
• Oversee weekly tasker communications and staff ‑ meeting status slides; ensure ETMS2 assignments, routing timeliness, and mailbox triage standards are met.
• Serve as liaison with DTS Authorizing Officials and travelers to reduce errors/rework; monitor overdue vouchers and support the monthly travel report inputs for each office.
• Coordinate distinguished visitor engagements end ‑ to ‑ end with Security Manager, ensuring pre ‑ clearance and escorts are aligned with visit requirements.
• Guide supply procurement workflows (PO drafts, approvals, GPC routing, file control) and coach junior staff on AFI ‑ compliant practices.
• Lead routine updates to org charts/rosters; integrate changes with Business Operations Directorate.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level