Chief of Staff

City of Philadelphia • Philadelphia, PA

5h

About The Position

The Chief of Staff serves as a strategic advisor to the City Treasurer, providing high level administrative, managerial, and analytical support to the City Treasurer’s Office.
The position assists with managing both a broad range of daily workflow as well as high priority projects related to debt management, accounting, treasury management, or related policy matters.
This role will work with the Treasurer and Deputy Treasurers to set strategic priorities and steward projects from development to implementation and completion
Responsibilities are broad in scope and require a high degree of administrative discretion, independent judgment, and the ability to build and manage relationships to advance CTO’s goals and overall City priorities.
Act as a key thought partner to the City Treasurer, brainstorming and identifying solutions to operational, financial, and strategic challenges.
Manage and/or represent CTO on large, often cross-functional projects or initiatives, including maintaining project calendars and tracking deliverables.
Work closely with the City Treasurer and Deputy Treasurers to manage and prioritize projects, provide updates on progress or deliverables, and address any challenges or roadblocks.
Assist in the development and management of the CTO’s annual budget.
Review monthly bank account reconciliations for accuracy and timeliness.
Participate on the City’s Investment Committee to monitor investment performance against identified safety, liquidity, and return metrics.
Develop and maintain relationships with internal and external business partners.
Provide guidance and mentorship to junior staff members to support learning and foster a culture of professional development.
Review and edit department communications, policy documents, and annual publications issued by the CTO.
Assist with the preparation for high-level internal or external meetings, briefings, and presentations.
Communicate clearly and authoritatively, orally and in writing, while exercising discretion, and independent judgment.
Maintain an overall perspective and thinks analytically.
Perform other duties or special projects as assigned.

Requirements

• Strategic thinker who is data-driven and analytical when approaching and solving problems.
• Ability to establish and maintain effective working relationships to achieve outcomes.
• Ability to organize and handle multiple projects through to completion.
• Shows a high level of discretion and professionalism.
• Possesses strong organizational skills and attention to detail.
• Able to learn complex topics and identify solutions.
• Adept at making public presentations and explaining topics clearly to audiences with different levels of understanding.
• Strong working knowledge of Word, Excel, Outlook, and PowerPoint applications.
• Bachelor’s degree required with 5+ years of experience in government, budget, financial services, consulting, or related fields.

Nice To Haves

• Master’s degree in Economics, Government Administration, Business Administration, Accounting, Public Policy, or related field preferred and may be substituted for work experience.
• Experience working with government officials and staff is preferred but not required

Responsibilities

• Act as a key thought partner to the City Treasurer, brainstorming and identifying solutions to operational, financial, and strategic challenges.
• Manage and/or represent CTO on large, often cross-functional projects or initiatives, including maintaining project calendars and tracking deliverables.
• Work closely with the City Treasurer and Deputy Treasurers to manage and prioritize projects, provide updates on progress or deliverables, and address any challenges or roadblocks.
• Assist in the development and management of the CTO’s annual budget.
• Review monthly bank account reconciliations for accuracy and timeliness.
• Participate on the City’s Investment Committee to monitor investment performance against identified safety, liquidity, and return metrics.
• Develop and maintain relationships with internal and external business partners.
• Provide guidance and mentorship to junior staff members to support learning and foster a culture of professional development.
• Review and edit department communications, policy documents, and annual publications issued by the CTO.
• Assist with the preparation for high-level internal or external meetings, briefings, and presentations.
• Communicate clearly and authoritatively, orally and in writing, while exercising discretion, and independent judgment.
• Maintain an overall perspective and thinks analytically.
• Perform other duties or special projects as assigned.

Benefits

• City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program.
• The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level